Chương VI Nghị định 30/2020/NĐ-CP về công tác văn thư: Quản lý nhà nước về công tác văn thư

Chapter VI

STATE SUPERVISION OF RECORDS MANAGEMENT ACTIVITIES

Article 34. Duties involved in the state supervision of records management activities

1. Formulating, issuing, directing and guiding the implementation of legislative documents on records management activities.

2. Taking uniform control of records management activities.

3. Supervising scientific researches, application of science and technology for records management activities.

4. Managing training provided for clerks, archivists or persons charged with records management activities; managing emulation, commendation and rewarding tasks involved in records management activities.

5. Inspecting, examining and handling complaints and denunciations and taking action against violations of the laws on records management activities.

6. Entering into international cooperation in records management activities.

7. Making the preliminary or final review of records management activities.

Article 35. Responsibilities for control or supervision of records management activities

1. The Ministry of Home Affairs shall be held responsible to the Government for the state supervision of records management duties.

2. Ministries, Ministry-level agencies, Governmental bodies, People's Committees at all levels and state enterprises shall, within the scope of their assigned duties and delegated authority, have the following responsibilities:

a) In compliance with laws, issuing and providing instructions on implementation of regulations on records management activities.

b) Checking the implementation of regulations on records management activities by agencies and organizations under their management; settling complaints and denunciations and handling violations of laws on records management activities according to their competence.

c) Conducting and directing scientific and technological researches and application for records management activities.

d) Providing funds for modernization of technical means and infrastructure for use in records management activities, effective management and operation of the electronic document management system.

dd) Providing suitable personnel, working position, space and means, ensuring protection of state secrets, safekeeping of the entity’s seals and security key storage equipment.

e) Managing training provided for clerks, archivists or persons charged with records management activities; managing emulation, commendation and rewarding tasks involved in records management activities.

g) Making the preliminary and final review of records management performance within sectors, industries and localities.

Article 36. Budget for records management activities

1. Entities must allocate funds included in the annual state budget estimate for records management activities. State enterprises’ allocation of funds shall be subject to regulations of laws in force.

2. Funds for records management activities shall be spent on:

a) Purchasing and upgrading technical systems, infrastructure, equipment and other consumables used for records management activities.

b) Assuring communications, delivery of documents and digitalization of documents.

c) Conducting scientific researches and transfer of technologies for records management activities.

d) Carrying out other activities supporting records management.