Chương VI Luật Hộ tịch 2014: Trách nhiệm quản lý nhà nước về hộ tịch, công chức làm công tác hộ tịch

Chapter VI

STATE MANAGEMENT RESPONSIBILTIES FOR CIVIL STATUS, CIVIL STATUS OFFICERS

Section 1. STATE MANAGEMENT RESPONSIBILTIES FOR CIVIL STATUS

Article 65. Responsibilities of the Government

1. The Government shall perform the unified state management of civil status. The Ministry of Justice shall assist the Government in performing the state management of civil status.

2. Contents of state management of civil status include:

a/ To promulgate or submit to competent agencies for promulgation legal documents on civil status registration and management; to organize the implementation of the law on civil status;

b/ To apply information technology in civil status registration and management; to build and manage the electronic civil status database;

c/ To inspect, examine, settle complaints and denunciations, and handle violations of the law on civil status registration and management;

d/ To make civil status statistics;

dd/ To implement international cooperation on civil status.

Article 66. Responsibilities of the Ministry of Justice

The Ministry of Justice shall perform the state management of civil status, having the following tasks and powers:

1. To prescribe, guide, direct and train in civil status registration and management for civil status officers in the country;

2. To issue, and instruct the use and management of, civil status books, birth certificates, marriage certificates, civil status extracts and other civil status forms; to specify conditions and order for birth and marriage registration and mobile death registration;

3. To create and uniformly manage the electronic civil status database; to guide and direct localities in the management and use of civil status registration and management software, the electronic civil status database, provision of basic civil status information of individuals to the national population database;

4. To annually review the situation, analyze, assess and make statistics on civil status and report to the Government.

Article 67. Responsibilities of the Ministry of Foreign Affairs

1. The Ministry of Foreign Affairs shall coordinate with the Ministry of Justice in performing the state management of civil status at representative missions, having the following tasks and powers:

a/ To prescribe, guide, direct, examine and inspect civil status registration and management at representative missions;

b/ To organize civil status training for diplomats and consuls;

c/ To make civil status books to manage civil status information of

Vietnamese citizens already registered at representative missions;

d/ To update and exploit the electronic civil status database and issue civil status extract copies under regulations;

dd/ To summarize the civil status situation and make civil status statistics of representative missions and send such to the Ministry of Justice under regulations of the Government.

2. Representative missions shall perform the state management of civil status of Vietnamese citizens residing abroad, having the following tasks and powers:

a/ To make civil status registration for Vietnamese citizens residing abroad in accordance with the laws on civil status and consular work and relevant treaties;

b/ To assign diplomats and consuls to perform civil status registration and management tasks at representative missions;

c/ To manage and use civil status books and forms under regulations;

d/ To manage, update and exploit the electronic civil status database and issue civil status extract copies under regulations;

dd/ To report civil status registration contents to the Ministry of Foreign

Affairs for updating in the civil status database;

e/ To summarize the civil status situation and make civil status statistics for reporting to the Ministry of Foreign Affairs under regulations;

g/ To archive papers, articles and other evidences related to civil status registration;

h/ To settle complaints and denunciations and handle violations related to civil status according to competence.

Diplomats and consuls performing civil status work shall assist representative missions in performing the tasks and powers specified at Points a, c, d, dd, e and g, Clause 2 of this Article.

Article 68. Responsibilities of the Ministry of Public Security

The Ministry of Public Security shall assume the prime responsibility for, and coordinate with the Ministry of Justice, Ministry of Foreign Affairs and related ministries and sectors in, performing the following tasks and powers:

1. To ensure connection between the national population database and electronic civil status database in accordance with law;

2. To ensure security and safety for information in the electronic civil status database;

3. To perform other tasks related to civil status work.

Article 69. Responsibilities of People's Committees of provinces and centrally run cities

1. People's Committees of provinces and centrally run cities (below referred to as provincial-level People’s Committees) shall perform the state management of civil status in localities, having the following tasks and powers:

a/ To guide and direct the organization of civil status registration and management;

b/ To organize public dissemination of the law on civil status;

c/ Pursuant to the Government’s regulations, to decide on the assignment of civil status officers at district and commune levels; to ensure physical foundations to serve civil status registration and management activities;

d/ To manage, update and exploit the electronic civil status database under regulations;

dd/ To inspect, examine, settle complaints and denunciations, and handle violations of the law on civil status according to competence;

e/ To revoke and cancel civil status papers granted by district-level People’s Committees in violation of this Law, except cases of illegal marriage;

g/ To periodically organize civil status work training for civil status officers;

h/ To summarize the civil status situation and make civil status statistics for reporting to the Ministry of Justice under regulations.

2. Provincial Justice Departments shall assist provincial-level People’s Committees in performing the tasks and powers specified at Points a, b, d, dd, g and h, Clause 1 of this Article.

3. Chairpersons of provincial-level People's Committees shall take responsibility for civil status registration and management work and violations in this work due to lax management.

Article 70. Responsibilities of district-level People's Committees

1. District-level People’s Committees shall perform the state management of civil status in localities, having the following tasks and powers:

a/ To perform civil status registration in accordance with this Law;

b/ To direct and examine the civil status registration and management at commune-level People’s Committees;

c/ To organize public dissemination of the law on civil status;

d/ To manage and use civil status books and forms under regulations;

dd/ Pursuant to provincial-level People’s Committees’ regulations, to assign civil status officers;

e/ To manage, update and exploit the electronic civil status database and issue civil status extract copies under regulations;

g/ To inspect, examine, settle complaints and denunciations, and handle violations of the law on civil status according to competence;

h/ To revoke and cancel civil status papers granted by commune-level People’s Committees in violation of this Law, except cases of illegal marriage;

i/ To summarize the civil status situation and make civil status statistics for reporting to provincial-level People’s Committees under the Government’s regulations;

k/ To archive civil status books and civil status registration dossiers.

2. District-level Justice Divisions shall assist district-level People's Committees in performing the tasks and powers specified at Points a, b, c, d, e, g, i and k, Clause 1 of this Article.

3. For district-level administrative units that have no commune-level administrative units shall, in addition to performing the tasks and powers of civil status registration and management of district-level People’s Committees, also perform the tasks and powers of civil status registration and management of commune-level People’s Committees prescribed in Article 71 of this Law.

4. Chairpersons of district-level People’s Committees shall take responsibility for civil status registration and management work and violations in this work due to lax management.

Article 71. Responsibilities of commune-level People's Committees

1. Commune-level People's Committees shall perform the state management of civil status in localities, having the following tasks and powers:

a/ To perform civil status registration in accordance with this Law;

b/ Pursuant to superior-level People’s Committees’ regulations, to assign justice and civil status officers to perform civil status registration;

c/ To organize public dissemination of the law on civil status;

d/ To manage and use civil status books and forms under regulations.

dd/ To manage, update and exploit the electronic civil status database and issue civil status extract copies under regulations;

e/ To summarize the civil status situation and make civil status statistics for reporting to district-level People’s Committees under the Government’s regulations;

g/ To archive civil status books and civil status registration dossiers.

h/ To settle complaints and denunciations and handle violations related to civil status according to competence.

2. Chairpersons of commune-level People's Committees shall regularly direct and urge the birth and death declaration; take responsibility for civil status registration and management work and violations in this work due to lax management.

Justice and civil status officers shall assist commune-level People's Committees in performing the tasks and powers specified at Points a, c, d, dd, e and g, Clause 1 of this Article.

Section 2. CIVIL STATUS OFFICERS

Article 72. Civil status officers

1. Civil status officers include justice and civil status officers at commune level; civil status officers in district-level Justice Divisions of district-level People’s Committees; and diplomats and consuls performing civil status work in representative missions.

2. Commune-level justice and civil status officers must meet the following criteria:

a/ Possessing an intermediate or higher degree in law and having been trained in civil status work;

b/ Possessing a legible handwriting and computer skills suitable to their job requirements.

Based on practical conditions of geographical area, population and justice and civil status workload in localities, the Government shall stipulate the assignment of justice and civil status officers on a full-time basis.

3. Civil status officers in district-level Justice Divisions must possess a university or higher degree in law and have been trained in civil status work.

4. Diplomats and consuls performing civil status work in representative missions must have been trained in civil status work.

Article 73. Tasks and powers of civil status officers

1. In the field of civil status, commune-level justice and civil status officers have the following tasks and powers:

a/ To comply with this Law and other relevant laws concerning civil status;

b/ To take responsibility before commune-level People’s Committees and law for civil status registration;

c/ To disseminate, and mobilize people to observe, the law on civil status;

d/ To assist commune-level People’s Committees in performing civil status registration in a prompt, accurate, objective and truthful manner; fully update registered civil status events in the electronic civil status database;

dd/ To take the initiative in examination and review work to promptly register births and deaths arising in localities.

For scattered residential areas with difficult access and far away from the head offices of commune-level People’s Committees, justice and civil status officers shall report to commune-level People’s Committees for permission to organize mobile registration for births, marriages and deaths.

e/ To regularly update themselves with legal knowledge to raise their civil status registration capacity and skills; to participate in professional training courses held by People's Committees or superior-level justice agencies;

g/ To take the initiative in reporting to and proposing the People's Committees of the same level to coordinate with agencies and organizations in checking and verifying civil status information; to request agencies, organizations and individuals to provide information for civil status registration verification; to coordinate with public security offices of the same level in providing basic civil status information of individuals for the national population database.

2. The provisions of Clause 1 of this Article also apply to civil status officers in district-level Justice Divisions and diplomats and consuls performing civil status work in representative missions according to their tasks and powers.

Article 74. Prohibited acts of civil status officers

1. Being authoritarian, harassing, delaying, causing difficulties and troubles, or receiving bribes when performing civil status registration and management.

2. Collecting civil status fees higher than prescribed rates or imposing charges for civil status registration.

3. Imposing formalities and papers and prolonging the time for civil status registration in violation of this Law.

4. Erasing, altering or tampering with information contents in the civil status database.

5. Registering or granting papers related to civil status in violation of this Law.

6. Revealing personal information known through civil status registration.

7. Civil status officers who commit prohibited acts specified in this Article shall, depending on the nature and seriousness of their violations, be disciplined or examined for penal liability in accordance with law.

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