Chapter VI
RECORDING OF CIVIL STATUS BOOKS, CIVIL STATUS FORMS; ARCHIVAL OF CIVIL STATUS BOOKS, CIVIL STATUS PAPERS; CIVIL STATUS REPORTING AND STATISTICAL REGIME
Section 1. RECORDING OF CIVIL STATUS BOOKS, CIVIL STATUS FORMS
Article 68. Principles for recording of civil status books, civil status forms
1. Upon civil status registration, civil status judicial officials, judicial officials of Justice Sections or civil status officials of provincial/municipal Justice Services must personally make entries into civil status books and civil status forms; the entries must be accurate; the hand-writings must be clear, in full, not in abbreviation, and must not be erased.
2. Civil status books must be recorded in ordinally successive pages, must not be left blank, must be affixed with overlapping stamps from the first to last page.
3. Registration numbers in civil status books shall be in successive order till the end of the year. For civil status books used for the following year, the ordinal numbers of the following year shall begin with number 01, not with the number following the ordinal number of the previous year.
4. The numbers recorded in civil status forms shall correspond to the ordinal numbers inscribed in the civil status books.
Article 69. Correction of recording errors
1. Upon registration, if recording errors are made in civil status books, civil status judicial officials, judicial officials of Justice Sections or civil status officials of provincial/municipal Justice Services must personally cross the errors and write again on the line below but not overwrite the old letters, must not erase and re-write. The notes column must be clearly written with the correction; the full name and signature of the corrector and date of correction. Civil status judicial officials of Justice Sections or civil status officials of provincial/municipal Justice Services shall affix stamps on the corrections. In case of errors made in civil status papers, such civil status papers shall be destroyed and new ones shall be issued.
2. It is strictly forbidden to make erasion, modification or addition, thus distorting the contents already recorded in civil status books or civil status papers.
Section 2. ARCHIVE OF CIVIL STATUS BOOKS, CIVIL STATUS PAPERS; REPORTING ON CIVIL STATUS STATISTICAL DATA
Article 70. Archive of civil status books
1. Civil status books must be archived and preserved for long-term use in service of management activities of the State.
2. Each kind of civil status event must be registered in two books (double-registered), one of which to be kept at commune-level People's Committees with which civil status registration was made, and the other to be transferred to district-level People's Committees for archival.
Civil status events falling under the jurisdiction of provincial/municipal Justice Services or district-level People's Committees shall be registered in only one book to be kept at provincial/municipal Justice Services or district-level People's Committees.
For marital status certificate issue books, only one book is required and kept at the commune-level People's Committee.
Article 71. Closure of civil status books and archival of civil status books
1. When civil status books are used up, such books shall be closed. Upon closure of a civil status book, civil status judicial officials, judicial officials of Justice Sections or civil status officials of provincial/municipal Justice Services must clearly write in the last page of the book the number of pages and the total number of civil status events registered in the book; commune-level People's Committee presidents, district-level People's Committee presidents or provincial/municipal Justice Service directors shall sign for certification and stamp.
For civil status books of commune-level People's Committees, after the books are signed for certification and affixed with stamps, commune-level People's Committees shall have to send the duplicates thereof to district-level People's Committees for archival.
2. Commune-level People's Committees, district-level People's Committees and provincial/municipal Justice Services shall have to archive and preserve civil status books and take measures to protect them against storms, floods, fires, moisture, termites and moths.
Article 72. Archival of civil status papers
Papers submitted by involved persons upon civil status registration must be archived and preserved at civil status registration offices for 5 years. The subsequent archival after 5 years shall comply with the provisions of law on archive.
Article 73. Civil status statistical data
1. Civil status statistical data must be compiled (according to a set form) biannually and annually. Civil status statistical data must ensure accuracy and reports thereon must be sent within the time limits specified in Clause 2 of this Article.
Biannual civil status statistical data shall be counted from January 1 every year to June 30 of that year; annual civil status statistical data shall be counted from January 1 annually to December 31 of that year.
2. The time limits for sending civil status statistical reports shall be as follows:
a/ For commune-level People's Committees, biannual civil status statistical reports must be sent to Justice Sections before July 10 annually; annual reports must be sent before January 15 of the following year;
b/ For district-level People's Committees, biannual civil status statistical reports must be sent to provincial/municipal Justice Services before July 31 annually; annual reports must be sent before January 31 of the following year;
c/ For provincial/municipal Justice Services, biannual civil status statistical reports must be sent to the Justice Ministry before August 31 annually; annual reports must be sent before March 1 of the following year.
Article 74. Archival of civil status books, civil status papers; civil status statistical reports at Vietnamese diplomatic missions, consulates
The provisions on archival of civil status books and civil status papers; civil status statistical reports in this Section shall also apply to Vietnamese diplomatic missions and consulates.
Tìm kiếm
Nghị định 158/2005/NĐ-CP (Bản Word)