Chương IV Nghị định 166/2016/NĐ-CP: Thực hiện giao dịch điện tử trong lĩnh vực bảo hiểm xã hội

Chapter IV

CONDUCT OF ELECTRONIC TRANSACTIONS IN SOCIAL INSURANCE

Section 1. CONDUCT OF ELECTRONIC TRANSACTIONS THROUGH THE SSAV’S PORTAL

Article 22. Registration of use of electronic transaction method

1. A participant in electronic transactions in social insurance shall complete the Declaration of registration of use of electronic transaction method in social insurance using the Form No. 01/DK-GD stated in the Appendix enclosed herewith, and send the electronic copy thereof to the SSAV’s portal or the paper copy to the SSAV's office.

2. Within 03 working days as of the receipt of such declaration, the SSAV must send a notification, enclosed with the grant of an electronic transaction account, to email of the participant in electronic transactions in social insurance; in case of refusal, the SSAV must also send a notification stating reasons thereof.

Article 23. Change or supplementation of information provided in the declaration of registration of use of electronic transaction method

1. If there is any change or supplementation of information provided in the Declaration of registration of use of electronic transaction method, the participant in electronic transactions in social insurance shall log in his/her electronic transaction account for creating the Declaration of change or supplementation of registration information of use of electronic social insurance transaction method by using the Form No. 02/SD-GD stated in the Appendix enclosed herewith.

2. Within 03 working days as of the receipt of the Declaration of change or supplementation of registration information of use of electronic social insurance transaction method, the SSAV must send a notification confirming changed or supplemented information to email of the participant in electronic transactions in social insurance.

Article 24. Registration of cessation of using electronic transaction method

1. The participant in electronic transactions in social insurance who wants to cease electronic transactions in social insurance must complete the Declaration of cessation of electronic transactions in social insurance by using the Form No. 03/NG-GD stated in the Appendix enclosed herewith and send it to the SSAV's portal.

2. Within 03 working days as of the receipt of the Declaration of cessation of electronic transactions in social insurance, the SSAV shall send a notification confirming the cessation of electronic transactions in social insurance to the email of the participant in electronic transactions in social insurance.

3. Since the cessation of electronic transactions in social insurance is certified by the SSAV, the participant in social insurance shall conduct paper-based transactions with social security offices in accordance with regulations. If a participant in social insurance wants to resume the use of electronic transaction method in social insurance, that participant must carry out registration procedures as prescribed in Article 22 of this Decree.

Article 25. Submission of electronic social insurance applications through the SSAV’s portal

1. Participants in electronic transactions in social insurance prepare and submit electronic social insurance applications by adopting any of the following methods:

a) Log in to electronic transaction account in social insurance, prepare electronic social insurance application online at the SSAV’s portal and send the complete application to the SSAV’s portal.

b) Prepare electronic social insurance application by using supporting tools and software which must meet data format standards stipulated by the SSAV; then log in to the electronic transaction account in social insurance to send the complete electronic social insurance application to the SSAV’s portal.

2. Within 02 hours as of the receipt of the electronic social insurance application, the SSAV shall send a notification confirming such receipt to the email of the participant in electronic transactions in social insurance.

Article 26. Processing of applications by social security offices

Upon the receipt of electronic social insurance applications, social security offices shall be responsible for processing such applications within the period prescribed by regulations of the laws on social insurance, health insurance, unemployment insurance, and occupational safety and hygiene.

Section 2. CONDUCT OF ELECTRONIC TRANSACTIONS THROUGH I-VAN ORGANIZATION

Article 27. Registration of use of I-VAN services

1. A requester for use of I-VAN services must complete the Declaration of registration of use of I-VAN services by using the Form No. 04/DK-IVAN stated in the Appendix enclosed herewith and send the electronic copy thereof to the I-VAN Organization. Within 02 hours as of the receipt of the Declaration of registration of use of I-VAN services, the I-VAN Organization shall transfer such Declaration to the SSAV’s portal.

2. Within 03 working days as of the receipt of the Declaration of registration of use of I-VAN services from the requester, the SSAV shall send a notification giving approval thereof to the I-VAN Organization; if a Declaration is refused, the SSAV shall also send a notification specifying reasons thereof.

3. Within 02 hours as of the receipt of the notification from the SSAV, the I-VAN Organization shall inform the requester who is also the participant in electronic transactions in social insurance.

Article 28. Change or supplementation of information provided in the declaration of registration of use of I-VAN services

1. If there is any change or supplementation of information provided in the Declaration of registration of use of I-VAN services, the participant in electronic transactions in social insurance shall log in to his/ her electronic transaction account to make the Declaration of change or supplementation of registration information of use of I-VAN services by using the Form No. 05/SD-IVAN stated in the Appendix enclosed herewith and send it to the I-VAN Organization; within 02 hours as of the receipt of such Declaration, the I-VAN Organization shall transfer such Declaration to the SSAV’s portal.

2. Within 03 working days as of the receipt of the Declaration of change or supplementation of registration information of use of I-VAN services, the SSAV shall send a notification confirming such change or supplementation of information to the I-VAN Organization.

3. Within 02 hours as of the receipt of the notification from the SSAV, the I-VAN Organization shall send a notification to the participant in electronic transactions in social insurance.

4. In case of change of I-VAN Organization, the participant in electronic transactions in social insurance must carry out the registration of cessation of use of I-VAN services in accordance with regulations in Article 29 and re-carry out the registration of use of I-VAN services in accordance with regulations in Article 27 herein.

Article 29. Registration of cessation of I-VAN services

1. The participant in electronic transactions in social insurance who wants to cease the use of I-VAN services must complete the Declaration of cessation of the use of I-VAN services by using the Form No. 06/NG-IVAN stated in the Appendix enclosed herewith and send it to the I-VAN Organization; within 02 hours as of the receipt of such Declaration of cessation of the use of I-VAN services, the I-VAN Organization shall transfer it to the SSAV's portal.

2. Within 03 working days as of the receipt of such Declaration of cessation of the use of I-VAN services, the SSAV shall send a notification confirming the cessation of the use of I-VAN services to the participant in electronic transactions in social insurance via the I-VAN Organization providing services to that participant.

3. Within 02 hours as of the receipt of the notification confirming the cessation of the use of I-VAN services from the SSAV, the I-VAN Organization shall inform the participant in electronic transactions in social insurance.

4. The participant in electronic transactions in social insurance shall, as of the receipt of the notification confirming the cessation of the use of I-VAN services, carry out procedures for registration of paper-based social insurance transactions.

Article 30. Submission of electronic social insurance applications through I-VAN Organization

1. Participants in electronic transactions in social insurance prepare and submit electronic social insurance applications by adopting any of the following methods:

a) Log in to electronic transaction account in social insurance, prepare electronic social insurance application online on the website of the I-VAN Organization, and send the complete electronic social insurance application to the I-VAN Organization.

b) Prepare electronic social insurance application by using supporting tools and software which must meet data format standards stipulated by the SSAV; then log in to the electronic transaction account in social insurance to send the complete electronic social insurance application to the I-VAN Organization.

2. Within 02 hours as of the receipt of the electronic social insurance application, the I-VAN Organization shall transfer such application to the SSAV’s portal and at the same time send a notification confirming the receipt of the electronic social insurance application to email of the participant in electronic transactions in social insurance.

Article 31. Processing of applications by social security offices

Upon the receipt of electronic social insurance applications transferred by I-VAN Organizations, social security offices shall be responsible for processing such applications within the period prescribed by regulations of the laws on social insurance, health insurance, unemployment insurance, and occupational safety and hygiene, as of the time the submission of applications is confirmed by I-VAN Organizations.