Chương II Nghị định 166/2016/NĐ-CP: Chứng từ bảo hiểm xã hội điện tử

Chapter II

ELECTRONIC SOCIAL INSURANCE DOCUMENTATION

Article 7. Legal validity of electronic social insurance documentation

Electronic social insurance documentation prescribed in this Decree obtains legal validity as paper applications, documents, notices and records as regulated by laws.

Article 8. Types of electronic social insurance documentation

Electronic social insurance documentation includes:

1. Electronic social insurance applications.

2. Electronic accounting documents as prescribed by accounting policies adopted by the SSAV.

3. Other documents and notices of authorities, organizations and individuals that conduct social insurance-related electronic transactions.

Article 9. Requirements for electronic social insurance documentation

1. Electronic social insurance documentation prescribed in Article 8 of this Decree requires digital signatures of persons who have the competence to sign such electronic social insurance documents in accordance with regulations of laws.

In case the electronic social insurance documentation only has signatures of authorized persons, the information system must have ability to identify and authenticate the processing of responsible persons as regulated by laws during the transfer of electronic social insurance documentation to the last signee.

2. In case the electronic social insurance documentation is enclosed with paper components, the authority, organization or individual that conducts electronic transactions in social insurance must convert such paper documents to electronic copies in accordance with regulations of the Law on electronic transactions. The conversion from paper documents into electronic copies must satisfy the following requirements:

a) Reflect the integrity of paper document contents;

b) Have signature and full name of the person who has carried out the conversion from paper documents into electronic copies;

c) Have particular signs confirming the conversion from paper documents into electronic copies.

3. Where necessary, electronic documentation may be converted into paper documents provided such conversion must satisfy the following requirements:

a) Reflect the integrity of electronic documentation contents;

b) The person who has carried out the conversion from electronic documentation into paper documents must sign and write his/her full name on such paper documents, and affix the seal on paper documents requiring the seal as regulated.

c) Have particular signs confirming the conversion from electronic documentation into paper documents.

Article 10. Time for submission of electronic social insurance documentation

1. Authorities, organizations and individuals conducting electronic transactions may submit electronic social insurance documentation through the SSAV’s portal or via I-VAN Organization within 24 hours a day and 7 days a week.

2. The SSAV or I-VAN Organization shall send a notice confirming the receipt of electronic social insurance documentation to email address of the authority, organization or individual within 15 minutes as of the receipt of electronic social insurance documentation sent by that authority, organization or individual.

Article 11. Retention of electronic social insurance documentation

The retention period of electronic social insurance documentation shall conform to regulations of the law on archives. In case the retention period of electronic social insurance documentation expires as regulated by laws but such electronic social insurance documentation concerns the information integrity of the information system and retained electronic social insurance documentation, the retention of such electronic social insurance documentation shall be continued until the destruction of such electronic social insurance documentation causes no impact on other electronic transactions.

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