Chương IV Thông tư 07/2016/TT-BCA : Cấp,quản lí thẻ căn cước công dân

Chapter IV

ISSUANCE AND MANAGEMENT OF CITIZEN IDENTIFICATION CARDS

Article 12. Processes and procedures for issuance of Citizen Identification Cards

1. The processes and procedures for issuance of Citizen Identification Cards are as follows:

a) Citizens fill in Citizen Identification information forms;

b) The official who receives application for issuance of Citizen Identification Card checks and compares the citizen information in the Citizen Identification form to the one in the National Population Database, which is connected to the Citizen Identification Database, in order to determine correctly the person who applies for the card, and to ensure the consistency of citizen information; if the citizen lacks or has changes in information that is not yet updated in the National Population Database, they are requested to confirm the correct information and present the documents related to the required information in the Citizen Identification form, in order to check and update information in the database;

If the National Population Database and the Citizen Identification Database are not yet in operation, the citizen is required to present their Household Record Booklet.

c) If the citizen wishes to switch their 9-digit or 12-digit Identity Card to Citizen Identification Card, the official who receives such application will collect, submit and handle Identity Cards in accordance with Article 15 of this Circular.

d) The official of citizen identification management authority takes pictures, collect fingerprints and identification characteristics of those who apply for Citizen Identification Card issuance in order to print those informations on Citizen Identification Information Collection forms and Citizen Identification Cards in accordance with the regulations.

A citizen's portrait photo has to be taken directly from the front, with visible face and ears and no spectacles; formal outfit and manners, no specialized outfits allowed when taking photos for Citizen Identification Cards; in case of citizens being members of certain religions and ethnicities, ceremonial outfits of those religions and ethnicities are allowed, turbans are also allowed as long as the face is visible;

The official of citizen identification management authority collects citizens’ fingerprints by fingerprint collection machines; if a finger is deformed and hence its print cannot be collected, the details of that particular finger has to be written.

e) The official of citizen identification management authority issues appointment notes for collecting Citizen Identification Cards to the applicants. If the documents or procedures are not sufficient as regulated, the citizens are instructed in amending those in order to get Citizen Identification Cards.

f) The authority receiving the documents issues Confirmations of Identity Card Number (if available) and returns Citizen Identification Cards on the date and time specified in the appointment note. The Citizen Identification Card collection point is the place where the card issuance procedure was carried out; if the citizen wishes to collect their Citizen Identification Card somewhere else, the requested collection point's address must be specified in the Citizen Identification form. The authority receiving the documents has to return the Citizen Identification Card at the requested collection point on time and the citizen has to pay for the shipment fee in accordance with the regulations.

2. Those with mental or any other kind of illness that deprives them of cognition and behavior control are required to be accompanied by a legal representative to undergo the procedure in accordance with Points a, b, c, e and f, Clause 1 of this Article.

Article 13. Order of and procedure for exchange and reissuance of Citizen Identification Cards

The order of and procedure for exchange and issuance of Citizen Identification Cards are as follows:

1. Carry out the procedures stated in Article 12 of this Circular;

2. In case of exchange due to change of information on the Citizen Identification Cards but that information is not yet recorded or updated in the National Population Database, the citizen hands in a copy of the competent authority’s document on changing those information in order to check and update information in the database.

3. Retrieve the used Citizen Identification Card in case of Citizen Identification Card exchange;

4. The citizen has to pay the exchange and reissuance fee in accordance with the regulations.

Article 14. Issuance, exchange and reissuance of Citizen Identification Cards for those serving the People's Army or the People’s Public Security

1. For citizens officially serving the People’s Army or the People’s Public Security currently in camps or public residences, without a registered permanent residential address, they have the responsibility to fully undergo the procedures stated in Article 12 and 13 of this Circular when applying for issuance, exchange and reissuance of Citizen Identification Cards. The Household Record Booklet is replaced by the proof paper provided by the People’s Army or the People’s Public Security; if that paper is not available, the recruitment, appointment or assignment decision has to be presented.

In those aforementioned cases, when applying for issuance, exchange and reissuance of Citizen Identification Cards, an introduction letter from the unit leader is required and the address of the unit the citizen serves in has to be filled in the permanent residence section of the Citizen Identification Cards.

2. The person who has the authority to issue introduction letters to those serving the People’s Army or the People’s Public Security for application for Citizen Identification Card is the leader of the unit those servicemen are in (the leader’s signature, full name and stamp have to be on the letter); for the units which are not allowed to use personal stamps, the issuer of the introduction letter is the leader of that unit’s superior who are allowed to use personal stamps;

The issuer of introduction letters for application for Citizen Identification Card has the responsibility to issue those letters to appropriate individuals in accordance with the regulations.

3. If the citizen who is officially serving the People’s Army or the People’s Public Security has already registered their permanent residential address, they will undergo the same procedure for issuance, exchange and reissuance of Citizen Identification Cards as other citizens.

Article 15. Collection, submission and handling of Identity Card in case of exchanging 9-digit or 12-digit Identity Cards for Citizen Identification Cards and confirmation of Identity Card number

When a citizen apply for exchanging 9-digit or 12-digit Identity Card for Citizen Identification Card, the official who receives the documents has the responsibility to collect those identity cards submitted by the citizen, and then do as follows:

1. For 9-digit Identity Cards:

a) If the 9-digit Identity Card is still legible (regarding the photo, the card number and the letters), the top right corner of the card's front shall be cut off, with 2 centimeters on each side of the corner, the procedure shall be recorded and that card shall be returned to the applicant. After the cut card is returned, the authority that cut the 9-digit Identity Card has the responsibility to issue an Identity Card Number confirmation to the citizen upon request.

b) If the 9-digit Identity card is damaged or illegible (regarding the photo, the card number and the letters), the card shall be collected and destroyed, the procedure shall be recorded and an Identity Card Number confirmation shall be issued to the citizen.

2. For the 12-digit Identity Card, the top right corner of the card's front shall be cut off, with 1.5 centimeters on each side of the corner, the procedure shall be recorded and that card shall be returned to the applicant.

3. If a citizen who lost their 9-digit Identity Card applies for Citizen Identification Card issuance, the authority who receives the documents for Citizen Identification Card issuance has the responsibility to issue an Identity Card Number confirmation for the lost card to the citizen.

Article 16. The line of command in handling issuance, exchange and reissuance of Citizen Identification Cards

If the National Population Database and the Citizen Identification Database are not yet in operation or have insufficient citizen information, the line of command in handling issuance, exchange and reissuance of Citizen Identification Cards shall be as follows:

1. The District Public Security’s citizen identification management authority receives documents for issuance, exchange and reissuance of Citizen Identification Cards for citizens who are registered as permanent residents in that district.

2. The Province Public Security’s citizen identification management authority receives documents for issuance, exchange and reissuance of Citizen Identification Cards for citizens who are registered as permanent residents in that province; handles exchange of Citizen Identification Cards as stated in Points a and b, Clause 1, Article 23 of Law on Citizen Identification and reissuance of Citizen Identification Cards for citizens who are registered as permanent residents on other provinces.

3. The Ministry of Public Security’s citizen identification management authority receives authority receives documents for exchange of Citizen Identification Cards upon citizen’s request and other special cases as decided by that authority’s head.

Article 17. Issuance, exchange and reissuance of Citizen Identification Cards in necessary cases

1. The citizen identification management authority issues, exchanges and reissues Citizen Identification Cards in remote regions or in offices, schools and any local places if it is deemed necessary.

2. The citizen identification management authority issues, exchanges and reissues Citizen Identification Cards in detention centers, prisons and rehabilitation centers when requested by the heads of those offices.

3. The citizen identification management authority issues, exchanges and reissues Citizen Identification Cards in the citizen’s private residence in case of elderly and sickly people who are unable to move around and confirmed by the local Commune Public Security.

Article 18. Arrangement, storage and management of issuance, exchange and reissuance of Citizen Identification Cards records

The issuance, exchange and reissuance of Citizen Identification Cards records are arranged and stored in the Citizen Identification archives of the Province Public Security where the citizen is the permanent resident for management and usage.