Chapter V
CIVIL STATUS DATABASE, ISSUE OF CIVIL STATUS EXTRACTS
Section 1. CIVIL STATUS DATABASE
Article 57. Civil status database
1. The civil status database is a national asset storing all civil status information of every individual, serving as a basis for protecting lawful rights and interests of individuals, and serving the information reference, management, and policymaking for national socio-economic development.
2. The civil status database includes civil status books and electronic civil status database for use as a basis for the issue of civil status extract copies.
Article 58. Civil status books
1. The civil status book serves as a legal basis for making, upgrading and adjusting civil status information of individuals in the electronic civil status database.
Each type of civil status matter shall be recorded in one book with its pages appended with an overlapping seal on the edges of every two pages. Civil status books shall be preserved permanently in accordance with law.
2. The closing of a civil status book shall be made in the last day of a year. When closing a civil status book, the total number of pages and total number of civil status events already registered shall be clearly written; the head of the civil status registration agency shall sign and a seal shall be appended.
Papers and articles or other evidences submitted upon civil status registration shall be archived and preserved in accordance with the law on archives.
3. The civil status registration agency shall archive and preserve civil status books, papers, articles or other evidences related to civil status registration.
Article 59. Electronic civil status database
1. The electronic civil status database is created to store, update, manage and search civil status information, and serve online civil status registration requirements; and shall be connected to provide and exchange basic civil status information of individuals for the national population database.
2. The Government shall stipulate the coordination among ministries and ministerial-level agencies and responsibilities of People's Committees of all levels in the management and use of the electronic civil status database; procedures and order for online civil status registration; the connection, provision and exchange of information between the electronic civil status database and national population database.
Article 60. Update and adjustment of personal civil status information in the electronic civil status database
1. Civil status events of individuals, immediately after being registered in the civil status book, shall be promptly, fully and accurately updated in the electronic civil status database. Civil status registration agencies shall take responsibility for all civil status information updated in the electronic civil status database.
2. In case information in the electronic civil status database or national population database is different from information in civil status books, it shall be adjusted to match civil status books.
Article 61. Principles of management and exploitation of the civil status database
1. The civil status database shall be managed and kept confidential and secure and only competent agencies, organizations and persons may access and exploit it in accordance with law.
2. The civil status database-managing agency shall keep confidential personal information in the civil status database.
Section 2. ISSUE OF CIVIL STATUS EXTRACTS
Article 62. Issue of original civil status extracts upon civil status registration
1. When making civil status registration, the civil status registration agency shall grant 1 original civil status extract to the civil status registration requester, except the registration of birth and marriage.
2. Copies of an original civil status extract may be certified.
Article 63. Issue of civil status extract copies on registered civil status events
Individuals, regardless of their places of residence, have the right to request the civil status database-managing agency to issue civil status extract copies on their registered civil status events.
Article 64. Procedures for issue of civil status extract copies
1. Requesters for issue of civil status extract copies may directly or through representatives send declarations, made according to a set form, to the civil status database-managing agency.
In case a competent agency or organization requests issue of a civil status extract copy of an individual, it shall send a written request clearly stating the reason to the civil status database-managing agency.
2. Immediately after receiving a request, if seeing that the prescribed conditions are fully met, the civil status database-managing agency shall issue a civil status extract copy to the requester.
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