Chapter II
COORDINATION IN DEVELOPING POLICIES, STRATEGIES, PLANNING AND PLANS
Article 9: Definition of coordinating agencies in developing projects
1. Pursuant to Article 3 of this Decree, line agencies define coordinating agencies in developing projects and send requests in official documents to coordinating agencies.
2. For projects that are to be promulgated or approved by the Government, the Prime Minister, line agencies send the list of coordinating agencies to the Office of the Government for monitoring and synthesis.
3. For projects that are to be promulgated or approved by Ministers, heads of ministerial and governmental agencies, line agencies send the list of coordinating agencies to the Office of Ministry, ministerial and governmental agencies for their record and collection.
4. For projects that are to be promulgated or approved by Provincial People’s Committees, Chairmen of Provincial People’s Committees, line agencies send the list of coordinating agencies to the Office of provincial People’s Committees for monitoring and synthesis.
Article 10. Coordination in investigation and survey
In case coordination in needed in surveys and investigation, it is undertaken in accordance with the following stipulations:
1. Coordination in investigation:
a) 7 days at the latest before the date of investigation, line agencies have to send official proposals to the coordinating agencies. The proposals have to clarify time, venues, contents of investigation, requirements for the number, positions, professional qualifications, work experiences of participants and other conditions (if any).
b) 5 days at the latest before the date of investigation, coordinating agencies have to reply to line agencies in official documents. The documents may inform line agencies the names of participants or even express the refusal to the request if the coordination does not comply with stipulations at Article 3 of this decree.
c. 7 days at the latest before the date of investigation, line agencies have to send official documents to agencies that are going to be investigated. The documents should clarify time, venues, contents of investigation and participants.
2. Coordination in developing survey cards:
a) Line agencies develop draft survey cards and decide to ask for comments and feedbacks of coordinating agencies. Coordinating agencies undertake the responsibility to answer in black and white or provide comments in other forms as requested by line agencies.
If requested by line agencies, coordinating agencies undertake the responsibility to participate in developing draft survey cards.
b) The coordination in developing and collecting comments on draft survey cards is undertaken in accordance with stipulations at Article 3 of this Decree.
3. Coordination in collecting opinions:
Line agencies send survey cards to surveyed agencies to collect opinions. The time for filling in the cards is at least 5 days. Surveyed agencies bear the responsibility to reply on time as requested by agencies that send the survey cards.
Article 11: Coordination in the operation of the Project Drafting Committee
Once the Project Drafting Committee (hereinafter referred to as the Drafting Committee) is established, the coordination is undertaken in accordance with the following stipulations:
1. The Drafting Committee operates according to the work plan which is designed by line agencies and which clearly defines responsibilities of its each member, time and progress for them to realize their tasks.
2. Members have to comply with the work plan of the Drafting Committee; They have to participate in all activities of the Drafting Committee as arranged by line agencies; In case they can not join the activities of the Drafting Committee owing to legitimate reasons, they have to report to heads of their agency so that replacing persons can be arranged. Members of the Drafting Committee and replacing persons shall provide official viewpoints of coordinating agencies.
Article 12: Coordination in the operation of the Editorial Group
1. The assistant staff to the Drafting Committee is called the editorial group or the group of experts or the sub-committee (hereinafter referred collectively to as the editorial group).
In case the establishment of the editorial group is needed, line agencies send official proposals to coordinating agencies to appoint cadres, civil servants to join the editorial group; the official proposals should clarify requirements for number, positions, professional qualifications, work experience of participants and other conditions (if any).
2. The stand-by staff of the editorial group bear the responsibility to write the minutes of every meeting of the Drafting Committee and the editorial group; and to send the minutes signed by chairpersons to members of Group; and to maintain contacts among members.
Coordination among members of the editorial group is undertaken in accordance with the work plans and the direction of heads of line agencies.
Article 13: Coordination in asking for comments in documents
1. Line agencies will ask for comments and feedbacks on the projects through sending project dossiers to coordinating agencies or through the expanded information network of Government and other ways.
2. Line agencies send project dossiers to coordinating agencies and have to define specific contents to be commented by each coordinating agency pursuant to coordination tasks stipulated in the plans to develop projects. Basing on contents and characteristics of the project, line agencies may request coordinating agencies to revise the project directly or send feedbacks and comments in official documents or use some other suitable ways. The time for comments is at least 5 working days starting from the date coordinating agencies receive project dossiers.
3. Coordinating agencies have to obey the deadline for sending comments and feedbacks at the proposal of line agencies as stipulated at Item 2 of this Article and be accountable for their comments on issues relevant to their functions, tasks, authorities; if they agree with the project, they shall also have to reply in black and white.
For projects that are to be promulgated or approved by the Government, the Prime Minister, if consulted agencies do not provide comments on the deadline, line agencies have to inform the Office of the Government for reporting to the Prime Minister.
For the projects that are to be promulgated or approved by Ministers, heads of ministerial agencies, heads of governmental agencies, if consulted agencies do not provide comments on the deadline, line agencies have to inform offices of Ministries, ministeral agencies and governmental agencies for reporting to Ministers, heads of ministeral and governmental agencies.
For the projects under are to be promulgated or approved by provincial People's Committees, Chairmen of provincial People’s Committees, if consulted agencies do not provide comments on the deadline, line agencies have to inform Offices of People's Commitees for reporting to the Chairmen of People's Commitees.
4. In case line agencies do not accept the opinions of coordinating agencies, they have to present the reasons and are accountable for their choices;
5. In case comments on the projects are collected through the expanded information network of Government or others ways, line agencies and coordinating agencies coordinate to realize responsibilities and authorities according to the provisions at item 2,3,4 of this Article. Official documents and materials that are sent through the expanded information network of Government or several other means take legal values once they are noted down in the books of official documents of line and coordinating agencies. The time for receiving official documents and materials is calculated when they are noted down in books of incoming official documents of coordinating agencies.
Article 14. Coordination in asking for opinions at meetings
1. Line agencies are entitled to organizing meetings once or several times to discuss directly or indirectly online via the expanded information network of Government and to using several other ways to ask for opinions about projects.
2. 5 working days at the latest before date of the meetings, line agencies have to send the following documents to coordinating agencies:
a. Relevant dossiers and materials and materials on issues that need to be consulted on;
b. Official invitations to the meetings clearly defining time, venue, main contents and participants of the meetings.
c. Heads of coordinating agencies have to appoint cadres, civil servants to attend the meetings as invited and requested by line agencies; and they have to ask cadres, civil servants to address the meetings on the issues required by line agencies in official documents. Agencies invited to the meetings can reject the invitation if the delivery of official documents and materials does not meet the requirements stipulated at Item 2 of this Article. However, they can not reject the invitation if the meetings are convened by the Prime Minister, Ministers, Heads of ministerial and governmental agencies and Chairmen of provincial People’s Committees. The reasons for not attending the meetings have to be presented in official documents that must be sent to line agencies before the meetings start.
4. Contents of the meetings have to be noted down in minutes. The minutes are filed and signed by the chairperson. The minutes should clarify which agencies have not attended the meetings or have not made any preparations as requested. Line agencies then send the minutes to coordinating agencies.
5. In case comments on the projects are collected through the expanded information network of Government or others ways, line agencies and coordinating agencies coordinate to realize responsibilities and authorities according to the provisions at item 2,3,4 of this Article. Official documents and materials that are sent through the expanded information network of Government or several other means take legal values once they are noted down in the books of official documents of line and coordinating agencies. The time for receiving official documents and materials is calculated when they are noted down in books of incoming official documents of coordinating agencies.
Tìm kiếm
Nghị định 144/2005/NĐ-CP về công tác phối hợp giữa các cơ quan hành chính nhà nước trong xây dựng và kiểm tra việc thực hiện chính sách, chiến lược, quy hoạch, kế hoạch (Bản Pdf)
Nghị định 144/2005/NĐ-CP về công tác phối hợp giữa các cơ quan hành chính nhà nước trong xây dựng và kiểm tra việc thực hiện chính sách, chiến lược, quy hoạch, kế hoạch (Bản Word)