Chương VII Nghị định 138/2016/NĐ-CP về Quy chế làm việc của Chính phủ: Tiếp khách, đi công tác

Chapter VII

GUEST RECEPTIONS, WORKING VISITS

Article 43. Provisions on guest receptions

1. The receptions of foreign guests must comply with the Government’s Decree No. 145/2013/ND-CP of October 29, 2013, on organization of commemorative days; etiquette for bestowing and receipt of awards and emulation titles; and protocols for receptions of foreign guests.

2. Other receptions of domestic guests and foreign guests of the Prime Minister and Deputy Prime Ministers must comply with relevant provisions of this Regulation.

3. The Prime Minister may receive in person or assign a Deputy Prime Minister or a Government member to receive on his/her behalf guests of the Government or Prime Minister.

4. The Government Office is tasked:

a/ To receive written proposals for guest receptions by the Prime Minister or a Deputy Prime Minister from related ministries, agencies, organizations and individuals; to advise and propose the Prime Minister or Deputy Prime Minister to consider and decide on the agenda, form and participants in the receptions; timely notify the opinions of the Prime Minister or Deputy Prime Minister to related ministries, agencies, organizations and individuals;

b/ To coordinate with related ministries and agencies in preparing the agendas and documents for guest receptions, time, venues, participants and interpreters (if necessary);

c/ To organize the recording of minutes and audio-recording of guest receptions and submit these minutes and audio-recordings for archive according to regulations;

d/ To organize service and ensure reception protocols, logistics, security and safety for guest receptions;

dd/ To invite news and press agencies to report on guest receptions according to regulations and requests of the Prime Minister or Deputy Prime Ministers;

e/ Under the direction of the Prime Minister or a Deputy Prime Minister, to draft written notices of results of guest receptions and submit them to the Prime Minister or Deputy Prime Minister for approval, and issue such notices within 3 working days; coordinate with, monitor, press for and inspect the performance of tasks stated in the written notices.

Article 44. Working visits to localities and establishments

1. Under the direction of the Prime Minister or Deputy Prime Ministers and at the proposal of localities, the Government Office shall prepare programs for the Prime Minister’s or Deputy Prime Ministers’ working visits to localities.

2. For a working visit at the proposal of a locality, the preparation for the agenda of the working session with the Prime Minister or a Deputy Prime Minister must comply with Clauses 2 and 3, Article 35 of this Regulation.

3. For an unexpected working visit by the Prime Minister or a Deputy Prime Minister without advance notice to a locality or an establishment, the Government Office shall prepare the program for the working visit under the direction of the Prime Minister or Deputy Prime Minister.

4. The Government Office shall coordinate with the locality and related ministries and agencies in preparing the working agenda, timetable and composition of the working visit and submit them to the Prime Minister or a Deputy Prime Minister for consideration and decision, and notify them at least 3 working days before the working visit to the locality and related ministries and agencies.

5. Within 5 working days after the working visit, the Government Office shall assume the prime responsibility for, and coordinate with related ministries and agencies in, submitting to the Prime Minister or a Deputy Prime Minister the draft of a written notice of conclusions to the Prime Minister or Deputy Prime Minister for approval before issuing the notice; and monitor and press for the performance of tasks stated in the notice.

6. In case of handling unexpected or urgent issues in a locality or an establishment, the Prime Minister shall decide to use one of the following methods:

a/ Directing sectors and authorities at all levels to perform some specific tasks;

b/ Forming an interdisciplinary working team of the Government, appointing its head who is a Government member and delegating him/her the authority to decide on spot on certain matters;

c/ Personally visiting or authorizing a Deputy Prime Minister to visit the locality or establishment and handle affairs.

7. The Prime Minister’s working teams to visit and work in localities shall be organized in conformity with regulations of the Party Central Committee and Political Bureau.

8. Government members shall spare time for paying inspection visits to localities and establishments to grasp their actual conditions, meet and listen to opinions and aspirations of the People to serve their work. Depending on its program, each working visit may be organized in an appropriate form to ensure practicality and thrift.

Article 45. Overseas working visits

1. Annual plans on external activities:

a/ The Ministry of Foreign Affairs shall assume the prime responsibility for, and coordinate with the Government Office and related ministries and agencies in, summarizing annual foreign-relation activity plans of the Prime Minister and Deputy Prime Ministers, and submit them to competent authorities for approval; summarize annual foreign-relation activity plans of other Government members, and report them to the Prime Minister;

b/ The Government Office shall periodically coordinate with the Ministry of Foreign Affairs in reviewing and proposing adjustments to the plans to meet foreign-relation activity requirements of the Prime Minister and Deputy Prime Ministers.

2. Order of organizing an overseas working visit of the Prime Minister or a Deputy Prime Minister

a/ The Ministry of Foreign Affairs shall assume the prime responsibility for, and coordinate with the Government Office and related ministries and agencies in, preparing the program, composition of the delegation and preparing the contents of activities and protocols for the overseas working visit paid by the Prime Minister or a Deputy Prime Minister, and submit them to the Prime Minister; take full responsibility for the implementation of the contents of activities and protocol work of the visit;

b/ At the proposal of the Ministry of Foreign Affairs, the Government Office shall submit to the Prime Minister or a Deputy Prime Minister for consideration and decision the contents of activities and composition of the delegation; and monitor and urge the Ministry of Foreign Affairs and other related ministries and agencies to preparing the contents and program for the visit;

c/ Upon the conclusion of a working visit, the Ministry of Foreign Affairs shall briefly report on the outcomes of its official activities according to regulations. The Government Office shall prepare a press release on these outcomes and send it to the press. After the working visit, the Ministry of Foreign Affairs shall fully report on its outcomes to the Prime Minister or a Deputy Prime Minister and propose follow-up activities;

d/ Based on the report of the Ministry of Foreign Affairs, the Government Office shall submit to the Prime Minister or a Deputy Prime Minister for approval a written notice of the outcomes of the visit and issue a document on follow-up activities, and assume the prime responsibility for, and coordinate with the Ministry of Foreign Affairs and related ministries and agencies in, monitoring and supervising such activities.

3. Before making overseas working visits, even those under annual foreign-relation activity plans already approved by the Prime Minister, Government members, heads of government-attached agencies, and chairpersons of provincial-level People’s Councils and People’s Committees shall obtain permission from the Prime Minister.