MINISTRY OF TRANSPORT -------	SOCIALIST REPUBLIC OF VIETNAM Independence – Freedom – Happiness ----------------
No. 16/2021/TT-BGTVT	Hanoi, August 12, 2021

 

CIRCULAR

ON TECHNICAL SAFETY AND ENVIRONMENTAL PROTECTION INSPECTION OF ROAD MOTOR VEHICLES 

Pursuant to Law on Road Traffic dated November 13, 2008;

Pursuant to Decree No. 12/2017/ND-CP dated February 10, 2017 of Government on functions, tasks, powers, and organizational structure of Ministry of Transport;

At request of Director of Science and Technology Department and Director of Vietnam Register,

Minister of Transport promulgates on technical safety and environmental protection inspection of road motor vehicles.

Chapter I

GENERAL PROVISIONS

Article 1. Scope

1. This Circular prescribes technical safety and environmental protection inspection for automobiles; trailers, semi-trailers towed by automobiles (hereinafter referred to as “motor vehicles”).

2. This Circular does not apply to motor vehicles of military and police authority utilized for national defense and security.

Article 2. Regulated entities

This Circular applies to organizations and individuals engaging in activities related to technical safety and environmental protection inspection of motor vehicles.

Article 3. Term interpretation

In this Circular, terms below are construed as follows:

1. “technical safety and environmental protection inspection of motor vehicle” (hereinafter referred to as “inspection”) refers to the first-time and periodic inspection and assessment of technical safety and environmental protection of motor vehicles according to regulations and standards.

2. “Certificate of technical safety and environmental protection inspection of road motor vehicles” (hereinafter referred to as “Certificate of inspection”) refers to the certificate certifying that a motor vehicle has been inspected and conformed to standards and regulations on technical safety and environmental protection quality.

3. “seal of technical safety and environmental protection inspection of motor vehicles” (hereinafter referred to as “seal of inspection”) refers to an item provided to motor vehicles that have been issued with Certificates of inspection and allowed to participate in road traffic within the period specified on the seal of inspection within the territory of the Socialist Republic of Vietnam and countries which have entered to mutual recognition agreements with Vietnam regarding Certificate of inspection.

4. “original motor vehicle” refers to a motor vehicle that maintains its structure, shape, arrangement, working mechanisms, specifications, technical characteristics of systems, and overall properties compared to manufacturer’s design.

5. “record for vehicle dossier preparation” refers to a record containing administration information, technical specifications of an original motor vehicle, and update on changes during use.

6. “record of inspection” refers to a record containing examination result and photos of the motor vehicle in each inspection.

7. “inspection templates” refers to molds of Certificate of inspection, seal of inspection, and record for vehicle dossier preparation.

8. “vehicle dossier” consists of record for vehicle dossier preparation and documents relating to administration information, technical specification, and changes during use of motor vehicles.

9. “inspection documents” consist of documents recording results of each inspection.

10. “vehicle user” refers to owner of motor vehicle, driver, or an individual bringing vehicle forward for inspection.

11. “inspection management program” refers to the software system developed by Vietnam Register to manage database on inspection and manage inspection of motor vehicles, and used in register authorities and Vietnam Register.

12. “technical documents” refer to documents of manufacturers, certificates of competent authority, technical specification manuals, technical regulations and standards or other technical publications issued.

Article 4. Prohibition in motor vehicle inspection 

1. Fail to conduct inspection adequately, fail to comply with inspection procedures or regulations, fail to conduct inspection within inspection line, or fail to conduct inspection within the designated entities; falsify inspection result.

2. Conduct inspection when inspecting instrument is damaged, or conduct inspection when inspecting instrument has not been examined, assessed, and calibrated.

3. Conduct inspection without connecting to the internet to transmit data and inspection results; conduct inspection when surveillance camera for supervising and storing video data fails to conform to regulations and law.

4. Assign inadequate personnel to conduct inspection within inspection line.

5. Request vehicle users to have their vehicles repair and serviced at designated repair and service facilities.

6. Charge money for inspection, fees, and charges against the law; harass or behave negatively.

7. Conduct inspection and issue Certificate of inspection for motor vehicle that have expired its service life.

8. Produce vehicle dossiers, conduct inspection, use inspection templates, print Certificates of inspection or seal of inspection, or submit reports on inspection results in a manner contradicting regulations and law.

Chapter II 

MOTOR VEHICLE INSPECTION

Article 5. Location of inspection 

1. Preparation of vehicle dossiers and inspection documents (including cases of revision of vehicle dossiers) of motor vehicles shall be implemented at any register entities in the country.

2. Motor vehicles must be inspected in inspection line. In case oversize motor vehicles cannot enter inspection line, inspect operation and brake effectiveness on test roads outside of inspection line. For motor vehicles operating in islands where roads are not available to reach register authority; motor vehicles operating in areas secured in terms of safety, security, national defense that cannot access register authority; motor vehicles performing emergency missions (natural disaster, disease prevention and remediation), inspection shall be performed outside of inspection authority as per Clause 3 Article 8 hereof.

Article 6. Necessary documents when producing vehicle dossiers and inspection documents 

1. Produce vehicle dossiers

Preparation of vehicle dossiers shall be prepared when a motor vehicle is inspected for the first time to participate in traffic (cases where first-time inspection is conducted to issue Certificate of inspection and seal of inspection with 15 days of validity are not required to produce vehicle dossiers).  When bringing motor vehicles to register authority for inspection and preparation of vehicle dossiers, vehicle users must present the following documents:

a) Present: documents on vehicle registration (original copy of Vehicle registration issued by competent authority or notice of receipt of original copy of registration certificate of vehicles used as security of credit institution) or notice on date of issuing registration;

b) Submit copies of record of factory release quality inspection for motor vehicles manufactured and assembled domestically (except liquidated motor vehicles);

c) Submit original copy of Certificate of technical safety and environmental protection for renovated motor vehicles in case of recently renovated motor vehicles.

2. Conduct inspection

When bringing motor vehicles to register authority for inspection, vehicle users must present the following documents and information:

a) Documents under Point a and Point c Clause 1 of this Article;

b) Information on username, password, and address of website managing tracking units and/or camera for motor vehicles that are required to mount tracking units and/or camera;

c) Declare information on transport service providers in document monitoring notice according to form under Annex I attached hereto.

Article 7. Conduct inspection and assessment of motor vehicles 

1. Details of inspection, methods of inspection, and defects of motor vehicles in inspection are prescribed under Schedule 1 Annex II attached hereto.

2. Defects of motor vehicles in inspection are categorized as follows:

a) Minor defects (MiD) refer to defects that do not cause loss of technical safety and environmental pollution when the motor vehicles participate in traffic. Motor vehicles are still eligible for issuance of certificate of inspection;

b) Major defects (MaD) refer to defects that may cause loss of technical safety or environmental pollution when the motor vehicles participate in traffic. Motor vehicles are not eligible for issuance of certificate of inspection; defects must be rectified for re-inspection;

c) Dangerous defects (DD) refer to defects that cause direct and immediate danger when motor vehicles participate in traffic. Motor vehicles are not eligible for issuance of certificate of inspection and traffic participation; defects must be rectified for re-inspection.

3. Motor vehicles that have multiple defects in multiple categories shall be assessed based on the highest category.

4. Motor vehicles that have multiple defects of the same category shall fall under a higher category if the combination of said defects pose a higher danger to motor vehicles.

5. In case motor vehicles undergo re-inspection in the same day in the same register authority, register authority shall only inspect the defects. With respect to work items relating to brake or steering system that fails to qualify, conduct re-inspection of the entire brake and/or steering system. In case of conducting re-inspection in other days or in other register authorities, inspect every work item again;

6. Examination and assessment of technical safety and environmental protection of motor vehicles must be conducted by inspecting personnel; each motor vehicle can be assigned to one or multiple inspecting personnel. Examination and assessment of technical safety and environmental protection of motor vehicles are divided into 5 stages, detail inspection work of each stage is specified under Schedule 2 Annex II attached hereto, 5 stages include:

a) Stage 1: identification and general examination;

b) Stage 2: upper section examination;

c) Stage 3: brake effectiveness and horizontal sliding examination;

d) Stage 4: environment examination;

dd) Stage 5: lower section examination.

7. Motor vehicles arriving for inspection must be photographed in register authority, to be specific:

a) Photograph vehicle appearance and registered license plate of motor vehicles to print on record of inspection: Photograph must display vehicle appearance and license plate, motor vehicles must take account of 75% of the photograph.

b) Photograph motor vehicle to print on Certificate of inspection: The photograph must be taken at a 45^O angle from the back and on the right side of the vehicle in such a manner that the photograph displays the vehicle appearance and license plate, and 75% of the photograph must display the vehicle.

c) Photograph cargo bay; photograph passenger compartment from the front of the vehicle and from the rear of the vehicle in case of passenger automobiles with more than 9 seats (including driver’s seat).

d) Photograph must be in high definition (minimum resolution of 1280 x 720) and display time and date of photograph.

8. Inspecting personnel shall operate the vehicles after conducting inspection. In case of a combination of vehicles (towing trucks, and semi-trailers, single-unit vehicles, and trailers), passenger automobiles with more than 30 seats which cannot be operated, inspecting personnel may request vehicle users to operate the vehicles.

Article 8. Procedures for implementation 

1. Produce vehicle dossiers

a) Register authority shall receive documents under Clause 1 Article 6 hereof and examine according to Annex III attached hereto; in case of inadequate documents, instruct vehicle users to complete the documents.

b) Register authority shall print technical specification of the vehicles from database on manufacturing, assembling, and importing of Vietnam Register; examine motor vehicles and cross check with documents and technical specification print. In case of liquidated motor vehicles or vehicles bearing diplomatic license plates not included in database on manufacturing, assembling, importing, and inspecting of Vietnam Register, comply with Section 3 Annex IV attached hereto.

c) If examination and cross-check results are qualified, input technical specifications and administration information of motor vehicles to inspection management program according to Annex IV attached hereto; print record for preparation of vehicle dossiers using from under Annex V attached hereto; if examination or cross-check results are not qualified, inform vehicle users to rectify.  

d) Take 2 photographs showing both vehicle overview and license plate of motor vehicles for archive (one of the photographs is taken at a 45^o angle from the front and on the side of the vehicle, the other photograph is taken from the rear and on the opposite side of the vehicle, and both photographs must show time in which they are taken); take 2 photographs (one of the photographs is taken from the front of the vehicle and the other is taken from the rear of the vehicle) of the undercarriage for archive for passenger vehicles with up to 9 seats.  

2. Conduct inspection at register authority

Organizations and individuals shall bring motor vehicles and documents under Clause 2 Article 6 hereof to register authority for inspection. Register authority shall receive documents and conduct inspection as per procedures under Annex III attached hereto:

a) Receive; examine, look up warning, and cross check documents with data on inspection management program; in case of inadequate documents, instruct vehicle users to rectify; in case of adequate documents, examine, assess technical safety and environmental protection conditions of motor vehicles, and print record of inspection using form under Annex VI attached hereto;

b) For inspected and qualified motor vehicles, register authority shall return Certificate of inspection and apply seal of inspection on the vehicles. For vehicle users who only have notice on date of issuance of vehicle registration, register authority shall issue notice on date of returning Certificate of inspection to vehicle users using form under Annex VII attached hereto; when vehicle users present documents on vehicle registration, register authority shall make copies of such documents for archive in vehicle dossiers, inspection documents and return Certificate of inspection.  In case motor vehicles are unqualified after inspection according to notice on website of Vietnam Register, register authority shall remove the notice;

c) If motor vehicles carry any defect, register authority shall print and send notice on defects using form under Annex VIII attached hereto to vehicle users for rectification. In case motor vehicles are unqualified after inspection and are not issued with Certificate of inspection, register authority shall input unqualified details in warning section on website of Vietnam Register.

3. Conduct inspection outside of register authority

a) Vehicle users shall submit application using form under Annex IX attached hereto which states reason and location for inspection outside of register authority and attach list of motor vehicles requested for inspection to register authority in person or via post service or other methods.

b) Register authority shall examine and review request of vehicle users, if vehicle user are eligible according to Clause 2 Article 5 hereof and test road is eligible, register authority shall inform vehicle users about time of inspection within 3 working days from the date on which register authority receive written application of vehicle users.  In case test roads are ineligible, inform vehicle users in writing and state reason for rejection.

c) Once vehicle users bring vehicles to inspection location, register authority shall inspect motor vehicles with procedures and methods under Clause 2 of this Article.

4. Record and revise vehicle dossiers when motor vehicle differs from information on documents on vehicle registration.

a) Vehicle users must carry documents under Point a Clause 1 Article 6 hereof to register authority to record any change.

b) Register authority shall examine documents: in case of adequate documents, record changes in vehicle dossiers and inspection management program; in case of inadequate documents, instruct vehicles users to rectify. In case register authority does not manage vehicle dossiers, send copies of documents on vehicle registration bearing seals of that register authority to the register authority that manages vehicle dossiers for update and archive in vehicle dossiers.

5. Record changes and revise vehicle dossiers when technical specifications of motor vehicles change.

a) Vehicle users shall bring motor vehicles and documents under Point a and Point c Clause 1 Article 6 hereof and documents, technical documents relating to register authority for inspecting and recording changes.

b) Register authority shall examine documents; cross check with inspection management program: in case of inadequate documents, instruct vehicle users to rectify; in case of adequate documents, take photos and record changes in vehicle dossiers and inspection management program. In case the register authority that conducts inspection does not manage vehicle dossiers, register authority that conducts inspection must send the Certificate of technical safety and environmental protection of renovated motor vehicles, technical documents relating to revision, and copies of Certificate of inspection to the register authority that manages vehicle dossiers for update and archive in vehicle dossiers.  

6. Procedures for revising vehicle dossiers for some cases

a) For liquidated motor vehicles whose information is not under database on manufacturing, assembling, importing, and inspecting, arrive at register authority to conduct inspection, produce vehicle dossiers if inspection results are qualified, register authority shall issue notice on date of returning Certificate of inspection to vehicle users using from under Annex VII attached hereto, apply seals of inspection on vehicles, and verify conformity of liquidated motor vehicles on database on vehicle registration or at vehicle registration authority. In case verified information does not match the vehicles, register authority shall inform vehicle users while terminating established vehicle users, issuing notice on revoking seals of inspection and warnings on website of Vietnam Register; in case verified information matches the vehicles, register authority shall issue notice and return Certificate of inspection to vehicle users.

b) In case vehicles of organizations licensed for temporarily import and re-export: after producing vehicle dossiers; register authority shall conduct inspection, issue Certificate of inspection and seals of inspection that last no longer than the expiry date on vehicle registration while sending vehicle information to Vietnam Register on inspection management program. Vehicle inspecting bodies that conduct first-time inspection for temporarily imported for re-exported vehicles after the vehicles have been transferred to agencies, organizations, and individuals in Vietnam must verify conformity on database on vehicle registration or vehicle registration authority and comply with Point a Clause 6 of this Article.

Chapter III 

DOCUMENTS, TEMPLATES, AND REPORTS ON INSPECTION AFFAIRS

Article 9. Certificate of inspection, seal of inspection 

1. Qualified motor vehicles shall be issued with Certificate of inspection and seals of inspection with form under Annex X attached hereto.

a) Certificate of inspection and seal of inspection provided to a motor vehicle must carry the same serial number, be printed from inspection management program on templates issued by Vietnam Register, and contain information conforming to vehicle dossiers and data on inspection management program. Motor vehicles declared by vehicle users to provide transport services shall be issued with Certificate of inspection and seals of inspection for motor vehicles providing transport services; motor vehicles declared by vehicle users to not provide transport services shall be issued with Certificate of inspection and seals of inspection for motor vehicles not providing transport services.

b) Motor vehicles that do not participate in road traffic shall only be issued with Certificate of inspection but not seals of inspection.

c) For motor vehicles that have been issued with Certificate of technical safety and environmental protection for imported motor vehicles or Certificate of technical safety and environmental protection for assembled automobiles which mandate operation in closed spaces and oversized vehicles according to Circular No. 46/2015/TT-BGTVT, only issue Certificate of inspection which reads “Khi tham gia giao thông phải xin phép cơ quan quản lý đường bộ” (Ask road authority for permission when participating in road traffic) but not seals of inspection.

2. Effective period of Certificate of inspection and seals of inspection shall conform to frequency of inspection under Annex XI attached hereto but does not exceed expiry date of vehicle registration (if any) or the date on which useful life of the motor vehicles expires.

3. Motor vehicles shall be issued with Certificate of inspection and seals of inspection with effective period of 15 days when inspected and qualified vehicles fall under any of following circumstances:

a) Motor vehicles under warnings on inspection management program according to Clause 12 Article 80 of Decree No. 100/2019/ND-CP

b) Motor vehicles currently subject to application for region transition; motor vehicles issued with the Certificate of technical safety and environmental protection for renovated motor vehicles; manufactured and assembled motor vehicles that have been issued with Inspection record for release; imported motor vehicles that have been issued with the Certificate of technical safety and environmental protection for imported motor vehicles; exported motor vehicles that have been issued with the Certificate of technical safety and environmental protection for manufactured and assembled motor vehicles (in case the Certificate of technical safety and environmental protection for manufactured and assembled motor vehicles, provide documents of manufacturers) that need to participate in traffic to move to defined destination (are not required to submit documents under Article 6 hereof when inspected). 

c) Motor vehicles that must move to serve research and testing prior to being certified for technical safety and environmental protection in manufacturing and assembling motor vehicles. In this case, vehicle users are not required to submit documents under Article 6 hereof during inspection but are required to submit following documents: design dossiers; documents proving that vehicles tested in internal roads of factories are safe within at least 3000 km; written commitment of manufacturers about assuming responsibilities for technical safety and environmental protection during transportation to serve research and experimentation which specifies range, route, operation period; technical specification declaration attached to inspection records for manufacturing and assembling quality of manufacturing facilities and note sections of Certificate of inspection must read: “Chủ xe phải chạy đúng phạm vi, tuyến đường, thời gian hoạt động và chịu trách nhiệm đảm bảo an toàn trong quá trình di chuyển” (Vehicle users must comply with designated range, route, operation time, and assume safety during transportation).

4. Certificate of inspection must be carried by vehicle users during traffic participation, Seal of inspection is applied on the top right corner, on the inside of the front windshield of automobiles; for trailers and semi-trailers, seal of inspection must be placed on the chassis close to the license plate and covered by a transparent protective layer.

5. If Certificate of inspection or seals of inspection are missing or damaged, vehicle users must present vehicles for re-inspection for re-issuance of Certificate of inspection and/or seals of inspection.

6. Upon detecting documents provided by vehicle users are fabricated or falsified; If issued Certificate of inspection and seals of inspection are not suitable with inspected motor vehicles, register authority must revoke and retrieve Certificate of inspection and seals of inspection issued to said motor vehicles (if still valid) and reports to Vietnam Register.

7. Certificate of inspection and seals of inspection expire when:

a) Motor vehicles are issued with new Certificate of inspection and seals of inspection;

b) Vehicle users have declared missing Certificate of inspection or seals of inspection with register authority;

c) Register authority have issued notice on retrieval;

d) Motor vehicles are involved in accidents to such an extent that technical safety and/or environmental protection cannot be guaranteed as per the law.

dd) Register authority has verified discrepancy between technical specifications on Certificate of inspection and actual technical specifications of motor vehicles.

Article 10. Provision of inspection templates 

1. Register authority shall prepare and send application for provision of inspection templates (in person or via post service or via email) using Form under Annex XII attached hereto to Vietnam Register from the 15^th to the 20^th of the last month of each quarter.

2. Vietnam Register shall rely on demands of register authority to send inspection templates via post or in person to respective register authority from the 23^rd to the 30^th of the last month of each quarter.

3. In case of applying for additional provision, register authority shall prepare and send application for additional provision of inspection templates (in person or via post service or via email) using Form under Annex XII attached hereto to Vietnam Register. Vietnam Register shall rely on demands of register authority to send inspection templates via post service or in person to register authority within 15 days from the date of in which Vietnam Register receives applications for additional provision of inspection templates.

Article 11. Reports on inspection affairs 

1. Reports on inspection results and reports on use of inspection templates:

a) Name of report: Report on inspection results and report on use of inspection templates;

b) Required contents of report: report number of inspected vehicles, including vehicles inspected outside of the facilities (if any), number of templates used, number of templates remaining;

c) Report producer: report register;

d) Report recipient: Vietnam Register for reports on inspection results, reports on use of inspection templates, and reports on number of inspection templates; Departments of Transport for reports on inspection results;

dd) Methods of sending, receiving reports: send in person or via post service or email;

e) Deadline for submission: before the 20^th of each month;

g) Frequency of report production: submit reports on a monthly basis;

h) Figure conclusion date: from the 15^th of the previous month to the 14^th of the reporting month;

i) Schedule model for report figures: under Annex XIII attached hereto.

2. Reports on expired automobiles, reports on close-to-expired automobiles:

a) Name of report: Report on expired automobiles, report on close-to-be expired automobiles:

b) Required contents of report: report number of automobiles expired and number of automobiles close to be expired;

c) Report producer: report register;

d) Report recipient: Vietnam Register and Departments of Transport;

dd) Methods of sending, receiving reports: send in person or via post service or email;

e) Deadline for submission: before January 20 each year for reports on expired vehicles and before August 20 each year for reports on close-to-be expired vehicles;

g) Frequency of report production: submit reports on an annual basis;

h) Figure conclusion date: from January 1 of reporting year for reports on number of expired vehicles, and from January 1 of the following year for reports on number of close-to-be expired vehicles.

i) Schedule model for report figures: under Annex XIV attached hereto.

3. Submit irregular reports at request of competent agencies.

Article 12. Storage of inspection documents and data 

Register authority must manage and store vehicle dossiers, inspection documents, and inspection data. Documents must be stored adequately, properly, and in a manner that allows easy monitor and examination.

1. Vehicle dossiers are printed and arranged into separate sets based on number of vehicle dossiers. Vehicle dossiers consist of:

a) Record for vehicle dossier preparation;

b) Documents under Point b Clause 1 Article 6 hereof;

c) Certificate of technical safety and environmental protection for renovated motor vehicles (for renovated motor vehicles);

d) Photos of motor vehicle appearance according to Point d Clause 1 Article 8 hereof (including cases where renovated motor vehicles alter technical specifications and/or overall appearance);

dd) Copies of first Certificate of inspection after producing vehicle dossiers or after altering technical specifications;

e) Copies of vehicle registration documents for first-time inspection when producing vehicle dossiers or after changing vehicle registration;

g) Documents relating to revision of administration information and technical specifications during use of motor vehicles (if any).

h) Documents relating to verifying conformity on the basis of data on vehicle registration or vehicle registration authority for motor vehicles requiring verification as per the law.

2. Inspection documents of each motor vehicle shall be arranged into separate sets based on number of notice for document tracking and stored by each day together with copies of notice on daily assignment, prints of reports on daily inspection results. Inspection documents consist of:

a) Notice for document tracking, inspection records; for cases where re-inspection is conducted within the working day, inspection records shall be kept in the same inspection documents;

b) Copies of: documents on vehicle registration, Certificate of inspection, seals of inspection issued anew for motor vehicles. Cases where seals of inspection are not issued, store templates of seals of inspection;

c) Documents relating to revision of vehicle dossiers for vehicle dossiers not under their management;

d) Copies of inspection results of tracking devices, surveillance cameras via website;

dd) Copies of photographs of cargo bays; photographs of passenger compartment from the front of the vehicle and from the rear of the vehicle in case of passenger automobiles with more than 9 seats (including driver’s seat).

3. Produce records of documents and templates to monitor storage and reporting affairs, including:

a) Log for issuance of Certificate of inspection, seals of inspection using form under Annex XV attached hereto;

b) Log for revision of records for vehicle dossier preparation using form under Annex XVI attached hereto;

c) Record on assignment for inspection tasks using form under Annex XVII attached hereto;

d) Log for management of records for vehicle dossier preparation using form under Annex XVIII attached hereto.

4. Inspection data shall be stored at register authority and on database of inspection management program at Vietnam Register.

5. Damaged templates shall be stored by types, serial numbers of templates, and on a monthly basis, templates must have cause of damage written on them for disposal as soon as Vietnam Register provides guidelines.

6. Time and location of storage

a) Vehicle dossiers and logs for management and issuance during preparation of vehicle dossiers: stored at register authority that produces vehicle dossiers throughout use period of motor vehicles. Vehicles that have expired their useful life shall be disposed after 3 years (36 months) from the expiry date.

b) Inspection documents and logs for management and issuance during inspection; photos of motor vehicles entering into inspection: stored at register authority that conducts inspection and disposed after 3 years (36 months) from date of inspection.

c) Motor vehicles entering into inspection must be recorded throughout inspection process on inspection lines and storage period at register authority. IP surveillance camera footage during inspection period at inspection lines must be stored at register authority using video format for at least 30 days from the date of inspection.

d) Photos of motor vehicles entering into inspection according to Clause 7 Article 7 hereof must be stored under .JPEG format and classified by date of inspection within 3 years (36 months) from the date of inspection.

Chapter IV

RESPONSIBILITIES OF ORGANIZATIONS AND INDIVIDUALS

Article 13. Responsibilities of vehicle users 

In addition to works mentioned in this Circular, vehicle users are responsible for:

1. Maintaining technical safety and environmental protection status of vehicles as per standards when participating in road traffic.

2. Refraining from renting or borrowing parts and/or components of motor vehicles to satisfy inspection purposes; refraining from falsifying, removing, or fabricating Certificate of inspection, seals of inspection.

3. Providing and declaring accurate information relating to inspection affairs, administration information, and technical specifications of motor vehicles, and providing relevant documents to register authority.

4. Preserving Certificate of inspection and seals of inspection.

5. Returning Certificate of inspection and seals of inspection when register authority issues notice on revocation.

Article 14: Responsibilities of Vietnam Register 

1. Organizing and providing specialized guidelines for motor vehicle inspection according to this Circular.

2. Developing, managing, providing guidelines on consistent use of inspection management program, national database on inspection; receiving and managing data on inspected motor vehicles of register authority.

3. Inspecting and supervising inspection works of register authority regularly, periodically, and irregularly. Dealing with violations of register personnel, professional personnel, and register authority as per the law, and issuing notice on violation resolution results to local Departments of Transport.

4. Issuing and removing warnings on inspection management program for motor vehicles failing to meet conformity in terms of administration information, technical specifications, and cases under Clause 12 Article 80 of Decree No. 100/2019/ND-CP dated December 20, 2019 of the Government.

5. Printing, managing, issuing, and guiding use of templates, inspection certificates, and disposal of damaged, expired templates.

Article 15. Responsibilities of Departments of Transport 

1. Inspecting local vehicle inspection works.

2. Providing and exchanging information, figures relating to motor vehicle inspection.

3. Dealing with violations in register affairs with heads, register personnel, and professional personnel within their competence.

4. Cooperating with Vietnam Register in performing state management regarding motor vehicle inspection and performing other tasks within their competence.

Article 16. Responsibilities of register authority 

1. Conducting inspection and issuing Certificate of inspection as per the law. Heads of register authority, inspection line personnel, register personnel, and professional personnel conducting inspection must be responsible for inspection results.

2. Publicizing procedures, contents, standards, regulations, fees, charges, and working time.

3. Complying with storage, reporting regimes as per the law.

4. Securing login accounts for website of Vietnam Register and updating warning data from Vietnam Register as per the law.

5. Transmitting inspection results and road toll fee data to database of inspection management program at Vietnam Register at least twice per day in form of compressed files while retaining file name extracted from inspection management program to folders of register authority in servers of Vietnam Register.

6. Complying with inspection and supervision of the authority. Submitting reports on implementation of inspection conclusion to Vietnam Register and Departments of Transport.

7. Managing, providing templates and inspection certificates as per the law; disposing damaged templates as per guidelines of Vietnam Register.

8. Inspecting, maintaining, and repairing to maintain accuracy and functionality of inspection equipment and tools as per the law; fully recording in log for equipment management using form under Annex XIX attached hereto. Reporting to Vietnam Register and local Departments of Transport when inspection lines or equipment ceases to function.

9. Using inspection management software and equipment control software with the correct version publicized by Vietnam Register.

10. Managing and supervising inspection affairs.

11. Receiving application for inspection (via phone calls, websites) of motor vehicles.

12. Developing annual and long-term training plans for register personnel and professional personnel to improve motor vehicle inspection capacity.

13. Providing accurate information relating to motor vehicles during inspection period for other register authorities if requested.

14. Sending and updating documents relating to change in administration information, technical specifications of motor vehicles according to Clause 4 and Clause 5 Article 8 hereof.

15. Providing education regarding professional ethics for officials, register personnel, and employees; preventing negativity in inspection affairs; reminding vehicle users to remove money and valuable belongings from the vehicles prior to inspection.

16. Listing, confirming in notice of template provision, and sending to Vietnam Register within 10 working days from the date on which inspection templates sent by Vietnam Register are received.

17. Verify conformity on database on vehicle registration or vehicle registration authority for liquidated motor vehicles.

Chapter V

IMPLEMENTATION

Article 17. Entry into force

1. This Circular comes into effect from October 1, 2021 and replaces Circular No. 70/2015/TT-BGTVT dated November 9, 2015 of Minister of Transport.

2. Certificates of inspection and seals of inspection provided to motor vehicles by register authority before the effective date hereof remain valid for the entire effective period.

3. If documents referred to in this Circular are amended or issued anew, the new versions shall prevail.

Article 18. Implementation 

Chief of the Ministry Office, Chief Inspector of Ministry, Directors, Director General of Vietnam Road Administration, director of Vietnam Register, directors of Transport Departments of provinces and central-affiliated cities; heads of relevant entities and individuals are responsible for implementation of this Circular./.

 

PP. MINISTER DEPUTY MINISTER Le Dinh Tho