Chapter II
MOTOR VEHICLE INSPECTION
Article 5. Location of inspection
1. Preparation of vehicle dossiers and inspection documents (including cases of revision of vehicle dossiers) of motor vehicles shall be implemented at any register entities in the country.
2. Motor vehicles must be inspected in inspection line. In case oversize motor vehicles cannot enter inspection line, inspect operation and brake effectiveness on test roads outside of inspection line. For motor vehicles operating in islands where roads are not available to reach register authority; motor vehicles operating in areas secured in terms of safety, security, national defense that cannot access register authority; motor vehicles performing emergency missions (natural disaster, disease prevention and remediation), inspection shall be performed outside of inspection authority as per Clause 3 Article 8 hereof.
Article 6. Necessary documents when producing vehicle dossiers and inspection documents
1. Produce vehicle dossiers
Preparation of vehicle dossiers shall be prepared when a motor vehicle is inspected for the first time to participate in traffic (cases where first-time inspection is conducted to issue Certificate of inspection and seal of inspection with 15 days of validity are not required to produce vehicle dossiers). When bringing motor vehicles to register authority for inspection and preparation of vehicle dossiers, vehicle users must present the following documents:
a) Present: documents on vehicle registration (original copy of Vehicle registration issued by competent authority or notice of receipt of original copy of registration certificate of vehicles used as security of credit institution) or notice on date of issuing registration;
b) Submit copies of record of factory release quality inspection for motor vehicles manufactured and assembled domestically (except liquidated motor vehicles);
c) Submit original copy of Certificate of technical safety and environmental protection for renovated motor vehicles in case of recently renovated motor vehicles.
2. Conduct inspection
When bringing motor vehicles to register authority for inspection, vehicle users must present the following documents and information:
a) Documents under Point a and Point c Clause 1 of this Article;
b) Information on username, password, and address of website managing tracking units and/or camera for motor vehicles that are required to mount tracking units and/or camera;
c) Declare information on transport service providers in document monitoring notice according to form under Annex I attached hereto.
Article 7. Conduct inspection and assessment of motor vehicles
1. Details of inspection, methods of inspection, and defects of motor vehicles in inspection are prescribed under Schedule 1 Annex II attached hereto.
2. Defects of motor vehicles in inspection are categorized as follows:
a) Minor defects (MiD) refer to defects that do not cause loss of technical safety and environmental pollution when the motor vehicles participate in traffic. Motor vehicles are still eligible for issuance of certificate of inspection;
b) Major defects (MaD) refer to defects that may cause loss of technical safety or environmental pollution when the motor vehicles participate in traffic. Motor vehicles are not eligible for issuance of certificate of inspection; defects must be rectified for re-inspection;
c) Dangerous defects (DD) refer to defects that cause direct and immediate danger when motor vehicles participate in traffic. Motor vehicles are not eligible for issuance of certificate of inspection and traffic participation; defects must be rectified for re-inspection.
3. Motor vehicles that have multiple defects in multiple categories shall be assessed based on the highest category.
4. Motor vehicles that have multiple defects of the same category shall fall under a higher category if the combination of said defects pose a higher danger to motor vehicles.
5. In case motor vehicles undergo re-inspection in the same day in the same register authority, register authority shall only inspect the defects. With respect to work items relating to brake or steering system that fails to qualify, conduct re-inspection of the entire brake and/or steering system. In case of conducting re-inspection in other days or in other register authorities, inspect every work item again;
6. Examination and assessment of technical safety and environmental protection of motor vehicles must be conducted by inspecting personnel; each motor vehicle can be assigned to one or multiple inspecting personnel. Examination and assessment of technical safety and environmental protection of motor vehicles are divided into 5 stages, detail inspection work of each stage is specified under Schedule 2 Annex II attached hereto, 5 stages include:
a) Stage 1: identification and general examination;
b) Stage 2: upper section examination;
c) Stage 3: brake effectiveness and horizontal sliding examination;
d) Stage 4: environment examination;
dd) Stage 5: lower section examination.
7. Motor vehicles arriving for inspection must be photographed in register authority, to be specific:
a) Photograph vehicle appearance and registered license plate of motor vehicles to print on record of inspection: Photograph must display vehicle appearance and license plate, motor vehicles must take account of 75% of the photograph.
b) Photograph motor vehicle to print on Certificate of inspection: The photograph must be taken at a 45O angle from the back and on the right side of the vehicle in such a manner that the photograph displays the vehicle appearance and license plate, and 75% of the photograph must display the vehicle.
c) Photograph cargo bay; photograph passenger compartment from the front of the vehicle and from the rear of the vehicle in case of passenger automobiles with more than 9 seats (including driver’s seat).
d) Photograph must be in high definition (minimum resolution of 1280 x 720) and display time and date of photograph.
8. Inspecting personnel shall operate the vehicles after conducting inspection. In case of a combination of vehicles (towing trucks, and semi-trailers, single-unit vehicles, and trailers), passenger automobiles with more than 30 seats which cannot be operated, inspecting personnel may request vehicle users to operate the vehicles.
Article 8. Procedures for implementation
1. Produce vehicle dossiers
a) Register authority shall receive documents under Clause 1 Article 6 hereof and examine according to Annex III attached hereto; in case of inadequate documents, instruct vehicle users to complete the documents.
b) Register authority shall print technical specification of the vehicles from database on manufacturing, assembling, and importing of Vietnam Register; examine motor vehicles and cross check with documents and technical specification print. In case of liquidated motor vehicles or vehicles bearing diplomatic license plates not included in database on manufacturing, assembling, importing, and inspecting of Vietnam Register, comply with Section 3 Annex IV attached hereto.
c) If examination and cross-check results are qualified, input technical specifications and administration information of motor vehicles to inspection management program according to Annex IV attached hereto; print record for preparation of vehicle dossiers using from under Annex V attached hereto; if examination or cross-check results are not qualified, inform vehicle users to rectify.
d) Take 2 photographs showing both vehicle overview and license plate of motor vehicles for archive (one of the photographs is taken at a 45o angle from the front and on the side of the vehicle, the other photograph is taken from the rear and on the opposite side of the vehicle, and both photographs must show time in which they are taken); take 2 photographs (one of the photographs is taken from the front of the vehicle and the other is taken from the rear of the vehicle) of the undercarriage for archive for passenger vehicles with up to 9 seats.
2. Conduct inspection at register authority
Organizations and individuals shall bring motor vehicles and documents under Clause 2 Article 6 hereof to register authority for inspection. Register authority shall receive documents and conduct inspection as per procedures under Annex III attached hereto:
a) Receive; examine, look up warning, and cross check documents with data on inspection management program; in case of inadequate documents, instruct vehicle users to rectify; in case of adequate documents, examine, assess technical safety and environmental protection conditions of motor vehicles, and print record of inspection using form under Annex VI attached hereto;
b) For inspected and qualified motor vehicles, register authority shall return Certificate of inspection and apply seal of inspection on the vehicles. For vehicle users who only have notice on date of issuance of vehicle registration, register authority shall issue notice on date of returning Certificate of inspection to vehicle users using form under Annex VII attached hereto; when vehicle users present documents on vehicle registration, register authority shall make copies of such documents for archive in vehicle dossiers, inspection documents and return Certificate of inspection. In case motor vehicles are unqualified after inspection according to notice on website of Vietnam Register, register authority shall remove the notice;
c) If motor vehicles carry any defect, register authority shall print and send notice on defects using form under Annex VIII attached hereto to vehicle users for rectification. In case motor vehicles are unqualified after inspection and are not issued with Certificate of inspection, register authority shall input unqualified details in warning section on website of Vietnam Register.
3. Conduct inspection outside of register authority
a) Vehicle users shall submit application using form under Annex IX attached hereto which states reason and location for inspection outside of register authority and attach list of motor vehicles requested for inspection to register authority in person or via post service or other methods.
b) Register authority shall examine and review request of vehicle users, if vehicle user are eligible according to Clause 2 Article 5 hereof and test road is eligible, register authority shall inform vehicle users about time of inspection within 3 working days from the date on which register authority receive written application of vehicle users. In case test roads are ineligible, inform vehicle users in writing and state reason for rejection.
c) Once vehicle users bring vehicles to inspection location, register authority shall inspect motor vehicles with procedures and methods under Clause 2 of this Article.
4. Record and revise vehicle dossiers when motor vehicle differs from information on documents on vehicle registration.
a) Vehicle users must carry documents under Point a Clause 1 Article 6 hereof to register authority to record any change.
b) Register authority shall examine documents: in case of adequate documents, record changes in vehicle dossiers and inspection management program; in case of inadequate documents, instruct vehicles users to rectify. In case register authority does not manage vehicle dossiers, send copies of documents on vehicle registration bearing seals of that register authority to the register authority that manages vehicle dossiers for update and archive in vehicle dossiers.
5. Record changes and revise vehicle dossiers when technical specifications of motor vehicles change.
a) Vehicle users shall bring motor vehicles and documents under Point a and Point c Clause 1 Article 6 hereof and documents, technical documents relating to register authority for inspecting and recording changes.
b) Register authority shall examine documents; cross check with inspection management program: in case of inadequate documents, instruct vehicle users to rectify; in case of adequate documents, take photos and record changes in vehicle dossiers and inspection management program. In case the register authority that conducts inspection does not manage vehicle dossiers, register authority that conducts inspection must send the Certificate of technical safety and environmental protection of renovated motor vehicles, technical documents relating to revision, and copies of Certificate of inspection to the register authority that manages vehicle dossiers for update and archive in vehicle dossiers.
6. Procedures for revising vehicle dossiers for some cases
a) For liquidated motor vehicles whose information is not under database on manufacturing, assembling, importing, and inspecting, arrive at register authority to conduct inspection, produce vehicle dossiers if inspection results are qualified, register authority shall issue notice on date of returning Certificate of inspection to vehicle users using from under Annex VII attached hereto, apply seals of inspection on vehicles, and verify conformity of liquidated motor vehicles on database on vehicle registration or at vehicle registration authority. In case verified information does not match the vehicles, register authority shall inform vehicle users while terminating established vehicle users, issuing notice on revoking seals of inspection and warnings on website of Vietnam Register; in case verified information matches the vehicles, register authority shall issue notice and return Certificate of inspection to vehicle users.
b) In case vehicles of organizations licensed for temporarily import and re-export: after producing vehicle dossiers; register authority shall conduct inspection, issue Certificate of inspection and seals of inspection that last no longer than the expiry date on vehicle registration while sending vehicle information to Vietnam Register on inspection management program. Vehicle inspecting bodies that conduct first-time inspection for temporarily imported for re-exported vehicles after the vehicles have been transferred to agencies, organizations, and individuals in Vietnam must verify conformity on database on vehicle registration or vehicle registration authority and comply with Point a Clause 6 of this Article.
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