Chương 4 Nghị định 110/2004/NĐ-CP: Quản lý Nhà nước về công tác văn thư

Chapter 4:

STATE MANAGEMENT OVER WORK OF RECORDS AND ARCHIVES

Article 27. Content of state management over work of records and archives

The content of state management over work of records and archives includes:

1. Developing, issuing, directing and guiding the implementation of legal normative documents on work of records and archives;

2. Uniformly managing the operation of work of records and archives;

3. Managing scientific research and scientific and technological application in work of records and archives;

4. Managing the training and retraining to cadres, public servants and officers performing work of records and archives; managing the emulation and commendation in work of records and archives;

5. Carrying out the inspection, examination and settlement of complaints, denunciations and handling of law violation on work of records and archives;

6. Organizing preliminary and final summary of work of records and archives;

7. Carrying out the international cooperation in the field of records and archives;

Article 28. Responsibility for management over work of records and archives

1. The Ministry of Home Affairs shall take responsibility before the Government for state management over the work of records and archives in accordance with the provisions specified in Article 27 of this Decree.

The State Records Management and Archives Department of Vietnam shall assist the Minister of Home Affairs in implementation of state management over the work of records and archives;

2. Within their duties and powers, the Ministries, ministerial-level organs, governmental organs, central organs of political organizations, social-political organizations, social organizations, occupational-social organizations, economic organizations and People’s Committees at all levels shall:

a) Based on regulations of law, issue and guide the implementation of regulations on work of records and archives;

b) Inspect the compliance with regulations on work of records and archives of organs or organizations under their management; deal with complaints, denunciations and handle law violation regarding the work of records and archives;

c) Organize and direct the scientific and technological research and application to the work of records and archives;

d) Organize the training and retraining to cadres, public servants and officers performing work of records and archives; manage the emulation and commendation in work of records and archives;

dd) Organize the preliminary and final summary of work of records and archives within sectors, fields and localities;

Article 29. Organization and duties of record and archive section of organ or organization

1. Based on the volume of work, the organs or organizations should establish their record and archive section or group or arrange persons to perform the work of records and archives (hereafter referred to as record and archive section of organ);

2. The record and archive section of organ has the following duties:

a) Receives and registers the arriving documents;

b) Presents and transfers documents to other units and individuals;

c) Assists the Chief of Office, Head of Administrative Department or the person assigned with tasks to follow up and urge the processing of arriving documents;

d) Receives the draft documents to be presented to the competent person for review, approval and signing for promulgation;

dd) Checks the formula, form and presentation techniques, numbering, date and with seal of urgency and confidentiality.

e) Registers and performing procedures for promulgation, transfer and follows the transfer of issued documents;

g) Performs the filing, storage for lookup and use of kept copies;

h) Manages books and database; registers and manages documents; performs the procedures for issue of letter of introduction and travel warrant to cadres, public servants and officers;

i) Protects and uses the seals of organ or organization and other types of seal.

Article 30. The person arranged to perform work of records and archives must have professional criteria of scale of public servant in the field of records and archives as prescribed by law.