Chương II Thông tư 59/2021/TT-BCA: Thu thập, cập nhật, chỉnh sửa thông tin công dân trong cơ sở dữ liệu quốc gia về dân cư; mã số trong số định danh cá nhân; thông báo số định danh cá nhân và thông tin công dân trong cơ sở dữ liệu quốc gia về dân cư; hủy, xác lập lại số định danh cá nhân

Chapter II

COLLECTION, UPDATE, REVISION OF CITIZEN INFORMATION ON NATIONAL DATABASE ON POPULATION; CODE IN PERSONAL IDENTIFICATION NUMBER; NOTICE ON PERSONAL IDENTIFICATION NUMBER AND CITIZEN INFORMATION IN NATIONAL DATABASE ON POPULATION; CANCELLATION AND RE-ESTABLISHMENT OF PERSONAL IDENTIFICATION NUMBER

Article 3. Collection, update, revision of citizen information via population information collection form, population information update and revision form

1. Collection, update, and revision of citizen information via population information collection form, population information update and revision form shall be implemented via permanent residence registration, temporary residence registration, issuance of Citizen Identity Cards and direct collection from citizens.  

2. Update and revision of citizen information in National database on population must be approved by Heads of Police authorities of communes or districts (hereinafter referred to as “commune police”) in case communes are not established.

3. Upon collection, update, or revision to citizen information on National database on population is required, commune police shall distribute the forms, instruct citizens to declare, collect the forms; examine and cross-check declared information with legal documents, civil status documents of individuals whose information is collected.

In case information on citizens is adequate and accurate, regional police and commune police shall countersign and request heads of commune police to sign and seal.

In case citizen information is inadequate or inaccurate, request declarants to revise and present legal documents to verify information.

In case citizen information is inconsistent, commune police are responsible for cooperating with citizens, civil status registration agencies, and relevant agencies in examining legitimacy of inconsistent information, after identifying correct information of citizens, regional police and commune police shall countersign and request heads of commune police to sign and seal. In case of insufficient ground for approval, notify and request citizens to revise and complete the information.

4. Commune police shall update citizen information on National database on population, within 2 working days, transfer population information collection form, population information update and revision form to police of communes, districts affiliated to provinces and central-affiliated cities (hereinafter referred to as “district police”) for storage in residence documents.

5. When presiding agencies of National database on population detect discrepancies in citizen information in National database on population, request commune police where the citizens register permanent residence to examine, review accuracy of the information, and revise citizen information when evidence is sufficient.  

Article 4. Code in personal identification number

1. Code of provinces and central-affiliated cities; code of countries where citizens register for birth certificate are specified under Annex I, Annex II attached hereto.

2. Code of century of birth, code of gender, code of year of birth are specified under Annex III attached hereto.

Article 5. Notice on personal identification number and citizen information in National database on population

1. Citizen Identity Card number, personal identification number included in birth certificate shall be personal identification number of citizens; in case citizens are issued with Citizen Identity Cards or birth certificates which include their personal identification number, Citizen Identity Card number, personal identification number in birth certificates, and information on Citizen Identity Card, birth certificates shall be used in affairs with relevant agencies, organizations, and individuals.

2. When a citizen applies for information on personal identification number and information on National database on population, the citizen or their legal representative shall request commune police where the citizen registers for permanent residence to issue written notice on the information.

3. Form of notice on personal identification number and citizen information in National database on population (Form No. 1 attached hereto) shall be printed directly from National database on population. Citizens shall employ such notice to prove their information on National database on population with relevant agencies, organizations, and individuals.

Article 6. Cancellation and re-establishment of personal identification number

1. In case of re-establishment of personal identification number due to sex reassignment of citizens or correction of year of birth as per the law on civil registration, commune police where citizens register permanent residence shall request the citizens to provide civil status documents proving their sex reassignment or correction of year of birth to examine, verify and add to administrative documents and submit request for re-establishment of personal identification number to supervisory agencies of National database on population of Ministry of Public Security.

2. In case of cancellation of personal identification due to error relating to place of birth, year of birth, or gender of citizens during data input process, commune police where citizens register permanent residence must examine and verify information which needs revision and send request for cancellation and re-establishment of personal identification number to supervisory agencies of National database on population of Ministry of Public Security.

3. Heads of supervisory agencies of National database on population of Ministry of Public Security are responsible for reviewing and deciding on cancellation and re-establishment of personal identification number for cases under Clause 1 and Clause 2 of this Article. Once decisions on cancellation and re-establishment of personal identification number are issued, supervisory agencies of National database on population of Ministry of Public Security must update new personal identification number of citizens on the National database on population.  Cancelled personal identification number shall be stored in information data of citizens in the National database on population and must not be issued to other citizens.

4. Commune police where citizens register permanent residence shall inform the citizens in writing about their new personal identification number.

5. Police authorities that receive application for issuance of Citizen Identity Cards shall utilize newly established personal identification number in the National database on population to issue Citizen Identity Cards as per the law.