Chương III Thông tư liên tịch 43/2015/TTLT-BNNPTNT-BKHĐT: Nội dung, chế độ báo cáo và kiểm tra kết quả số liệu báo cáo thống kê, đánh giá thiệt hại

Chapter III

CONTENTS AND REGULATIONS ON REPORTING AND INSPECTION OF DATA RESULTS OF THE DAMAGE STATISTICS AND ASSESSMENT

Article 7. Types of reports on damage statistics and assessment

1. Brief report on the current situation of the natural disaster and its damage (brief report): shall be made immediately after the occurrence of the natural disaster and 24 hours prior to the disaster and be reported daily until the end of the disaster.

2. Terminal report on the natural disaster: shall be made at the end of the statistics and damage assessment period and the end of the natural disaster, applicable to natural disasters occurring for several days or major disasters causing great damage which must be recorded and evaluated over a long period of time.

3. Periodic report on the natural disaster recovery (biannual preliminary report, annual final report) shall be prepared at the end of the first 6 months, when reviewing the year on natural disaster recovery.

4. Irregular report: If the statistical reports are required in order to fulfill the job requirements of state management, the report requesting agency must promulgate a written request which clearly stated the purpose, time and contents needed to be reported.

5. In addition to written reports, the Steering Committees for Search and Rescue at all levels and the ministries must regularly provide information and report over the telephone in case of emergency.

Article 8. Report content

1. Brief report

Depend on the development of the disaster, the range of influence and the level of damage, the main issues covered in the report shall include:

a) Information about the disaster: type of disaster; time of occurrence; developments, the range of influence and the level of damage; isolated area; submerging level (if any); ending time (in case the disaster has ended at the time of reporting).

b) Command of response: the direction and response to natural disasters. Achievements by the time of reporting, in which it must indicate the number of people who are displaced or evacuated, the number of boats reported to be moving out of the danger zone, anchoring in ports or operating outside the offshore marine area (if any).

c) Damage assessment and statistics

- Presentation: Produce statistics and assessment on damage depending on the type of natural disaster and the damage situation, in cases where it is not possible to sufficiently produce statistics and assessment, the damage shall be clearly stated as initial damage. Main indicators include: human; housing; education; healthcare; agriculture; irrigation; traffic; some other indicators specified in forms 01 to 06/TKTH - Annex I (if any). The damage to building works such as dykes, dams, landslides, storm shelters and traffic works shall be described in detail by the types of damage (incidents); location; time of occurrence, scale and development of the disaster to the time of reporting. Estimate the damage value if possible.

- Form: Produce statistics of damage statistical indicators according to the forms from 01/TKTH to 06/TKTH - Annex I, estimate the damage value if possible.

d) Remedies of the consequences: state the results of remedies of the natural disaster consequences to the time of reporting including:

- Search and rescue tasks;

- Repair tasks. Clearly state the remedial measures; results up to the time of reporting and expected time of completion in cases of works used for natural disaster recovery and traffic works;

- Provision of emergency aid in the form of manpower, housing, essential necessities and other remedies (if any).

dd) Recommendation

Specify the contents of recommendations to cope with the consequences of natural disasters if it is beyond the capacity of the local.

2. Terminal report on the natural disaster

a) Situation of the natural disaster: summarize the situation and development from the time of occurrence to the end.

b) Command of response: Summarize the command of response of ministries and departments during the occurrence of the natural disaster.

c) Results of the command of response:

Summarize the achievements (if any) including: evacuation and relocation of people; boats and ships calling; mobilization of forces, means, materials and other implementation results (if any)

d) Damage assessment and statistics:

- Presentation: Produce statistics and assessment on damage using the main statistical indicators include: human; housing; education; healthcare; agriculture; irrigation; traffic; some other indicators specified in forms 01 to 06/TKTH - Annex I (if any). Estimate damage value if possible.

- Form: Produce statistics of damage indicators according to the forms from 01/TKTH to 06/TKTH - Annex I and estimate the damage value caused by the natural disaster.

dd) Remedies of the consequences:

Summarize the results of consequence remedies including: salvage and rescue of people and assets; building work remedial actions; remedies for human loss, housing, essential necessities and other remedies of the consequences (if any).

e) Problems and recommendations

- All levels and branches must learn from experiences in the prevention, response and remedy of consequences through the recovery of the abovementioned natural disaster;

- Recommend the contents that are beyond the capacity of the local;

In cases of short-term natural disasters which narrow range of influence, if their brief reports have fully and accurately reflected the abovementioned information, they shall be considered the terminal reports on the natural disasters.

3. Periodic report on the natural disaster recovery (biannual preliminary report, annual final report)

a) A summary of the developments of natural disasters occurred in the area which clearly shows how many natural disasters have occurred, the number of occurrences of each type of disaster

b) Command of response: clearly state the command of prevention, control, response and remedy; achievements.

c) Damage assessment and statistics:

- Presentation: Produce statistics and assessment on damage using the main damage statistical indicators in the periodical reporting period : human; housing; education; healthcare; agriculture; irrigation; traffic; some other statistical indicators (if any) and estimate total damage value.

- Form: Prepare statistics according to the forms from 07/TKTH to 08/TKTH - Annex I and estimate the damage value in cash using the statistical indicators that can be calculated in cash.

d) Assessment of the natural disaster recovery.

- Completed tasks.

- Unresolved issues.

- Lessons learned.

dd) Task performance in the future: Main tasks will be performed in the next period (the remaining 6 months, the year following the reporting period).

e) Recommendation.

Article 9. Types of reports and reporting authorities

1. Brief report

a) The commune-level commanding committee for natural disaster recovery, search and rescue shall prepare and send the brief report to the commune-level People’s Committee and district-level commanding committees for natural disaster recovery, search and rescue before 5pm every day.

b) The district-level commanding committee for natural disaster recovery, search and rescue shall prepare and send a brief report on the situation of the natural disaster and damage to the district-level People’s Committee and provincial commanding committees for natural disaster recovery, search and rescue before 6pm every day.

c) The provincial commanding committee for natural disaster recovery, search and rescue shall collect, prepare and send a brief report on the situation of the natural disaster and damage to the provincial People’s Committee and the Central Steering Committee for Natural disaster recovery before 7pm every day.

d) The Steering Committee for natural disaster prevention and combat of ministries and ministerial-level agencies shall prepare a brief report on the situation of the natural disaster and damage within authority and send it to the Central Steering Committee for Natural disaster recovery before 7pm every day.

dd) In addition, reporting agencies may use phone, text message (SMS) or email to update, grasp the situation of natural disasters and damage caused by natural disasters. If there is an emergency, the provincial and ministries-level People’s Committee and the commanding committee for natural disaster recovery, search and rescue shall submit an additional report

2. Terminal report on the damage caused by the natural disaster

a) People’s Committees at all levels shall prepare the terminal report on the damage caused by the natural disaster and send it to the superior People’s Committee and the provincial People’s Committee for inspecting, summarizing and reporting to the Prime Minister, at the same time send it to the Ministry of Agriculture and Rural Development for summarizing within 15 days after the end of the natural disaster.

b) Ministries, ministerial agencies and Governmental agencies shall prepare the terminal report on the natural disaster within authority and send it to the Prime Minister, at the same time send it to the Ministry of Agriculture and Rural Development for summarizing within 15 days after the end of the natural disaster.

3. Periodic report on the natural disaster recovery

a) People’s Committees at all levels shall prepare the periodic report on the natural disaster recovery and send it to the superior People’s Committee and the provincial People’s Committee for summarizing and reporting to the Prime Minister, at the same time send it to the Ministry of Agriculture and Rural Development for summarizing.

b) Ministries, ministerial agencies and Governmental agencies shall prepare the periodic report on the natural disaster recovery within authority and send it to the Prime Minister, at the same time send it to the Ministry of Agriculture and Rural Development for summarizing.

c) Duration for reporting:

- Biannual preliminary report is calculated from January 1 to June 30 annually. The report must be submitted before July 15 annually;

- Annual terminal report is calculated from January 1 to the end of December 31 annually. The report must be submitted before January 31 of the following year.

Article 10. Report submission method

Reports on statistic and assessments of damage caused by natural disasters made by competent authorities must bear the seals and signatures of heads of agencies and be sent to the receiving agencies in the following forms:

1. Brief report: by fax, email or other means in the fastest time possible.

2. Terminal report on each natural disaster, periodic report and other reports: by post, fax or email.

Article 11. Inspection of data results of the damage statistics and assessment

1. Contents of inspection

a) The compliance with the law on statistics

b) The compliance with the regulations and obligations to perform statistics report and assessment of damage;

c) Other contents related to statistical activities and assessment of damage including:

- Accuracy in the aggregation of data in statistics tables;

- Data consistency between statistics tables and damage assessment of each level; between the tables and the results of damage assessment and statistics;

- The completeness of the content; the suitability with the actual damage data and estimated damage.

2. Inspection responsibilities

a) Units and individuals directly conducting statistics and assessment of damage shall self-inspect their results throughout the production of statistics.

b) The commanding committee for natural disaster recovery, search and rescue at all levels shall inspect the results of statistics and assessment of damage before reporting to the superior agency for natural disaster recovery, search and rescue and the People’s Committee at the same administrative level.

c) People’s Committees at all levels shall inspect the results of statistics and assessment of damage before reporting to the superior People’s Committees, the provincial People’s Committee shall inspect the results of statistics and assessment of damage before reporting to the Prime Minister and the Ministry of Agriculture and Rural Development.

d) Ministries, ministerial agencies and Governmental agencies shall inspect the results of statistics and assessment of damage within authority before reporting to the Prime Minister.