Chapter II
FACILITIES; POSITIONS AND TASKS OF THE EMPLOYEES IN THE DEPARTMENT OF PHARMACY
Article 4. Location and facilities of the Department of Pharmacy
1. The Department of Pharmacy shall be located in a convenient area, provide suitable facilities for the officials and employees of the Department (such as computer system; printer, telephone, internet, fax machine, pharmacy management software, preparation chemicals, documents related to the drugs and pharmacy profession) and support the activities in providing information, counseling and management of the use of drugs.
2. Storage facility, preparation rooms, area of production and preparation of traditional medicines and medicines from medicinal materials, and drug provision room shall be located in an area which is convenient for transportation and provision of drugs according to the "Good Storage Practices”. The pharmacy storage shall have sufficient light, temperature, humidity and ventilation; it shall prevent insects and termites; prevent and control fire and explosion; control bacteria according to the “Good Storage Practices”.
3. The drugs and perfusion preparation room shall be located in an appropriate area according to the "Good Storage Practices". As for the radioactive drugs and cancer chemicals which are prepared in the special preparation room at the departments or units, the Nuclear Medicine and Oncology Center shall comply with the regulations on safety of radiation and special toxic waste, in order to ensure safety for the pharmacists making the preparation, as well as ensuring environmental safety.
4. The storage facility of chemicals and spirits must be separated from the drug storage facility.
5. The Director of the hospital shall decide the locations of the preparation room and the storage facility of traditional medicines at the Department of Traditional Medicine or Department of Pharmacy, based on the conditions of the hospital. The estimation, import and provision of drugs shall be taken stock and reported in accordance with the regulations of the Department of Pharmacy.
Article 5. Personnel of the Department of Pharmacy
The personnel shall be selected in accordance with the personnel guidelines of the state health facilities.
Article 6. Organizational structures of the Department of Pharmacy
The human resources of the Department of Pharmacy shall be selected based on the rank of the hospital: general/specialized hospital, quantity of employees; equipment; and facilities. The Department of Pharmacy shall include the following divisions:
1. Professional pharmacists
2. Pharmacists in charge of the storage facility and provision of drugs.
3. Pharmaceutical statisticians.
4. Clinical pharmacists.
5. Pharmacists who prepare, test and control the quality of drugs.
6. Pharmacists who manage the specialized activities of the Hospital Pharmacy.
Article 7. Requirements, position and tasks of the Dean of Department of Pharmacy
1. Education requirement: must be a pharmacist with at least a bachelor degree. If the level 3 hospital or the hospital which is not ranked does not have a pharmacist with a bachelor degree, the Director of the hospital shall send a written authorization to the pharmacist with a high school degree to be in charge of the department.
2. Position and tasks:
a. Carry out the same tasks and rights as all Deans in the hospital.
b. Carry out the activities of the department according to the regulations hereof.
c. Take responsibility before the Director of the hospital for all activities of the department, as well as the specialized pharmaceutical activities at the clinical departments and the hospital pharmacy.
d. Is the permanent Deputy Chairperson of the Drug and Treatment Council. Provide consulting advices for the Director of the Hospital and the Chairperson of such Council about the selection drugs to be used in the hospital; is the selected key provider of drugs; inspect and supervise the prescription and the use of drugs in order to enhance the effectiveness of drug use and improve the treatment quality.
dd. Make plans and provide, maintain and use drugs and chemicals (preparation, antiseptic) based on the general plan of the hospital.
e. Import and export drugs, as well as making statistical reports; cooperate with the Department of Finance and Accounting in aggregating the expenses; monitor and manage the funds for using drugs. Such supervision and management shall be carried out properly and in accordance with the current regulations.
g. Monitor and inspect the maintenance of drugs; import and export drugs and chemicals (preparation, antiseptic) with good quality according to the current regulations.
h. Provide information, counseling and instruction on drug use for the medical employees.
i. Take the responsibility in participating in consultation or assign pharmacists of the department to participate in such consultation as required by the Director of the hospital.
k. Manage the specialized activities of the Hospital Pharmacy.
l. Participate in conducting scientific research, giving lecture and providing specialized trainings for the colleagues and officials of lower level.
m. Carry out other tasks assigned by the Director of the hospital.
Article 8. Requirements, position and tasks of the professional pharmacist
1. Education requirements: must be a pharmacist with at least a bachelor degree in order to work in a special hospital or level 1 or 2 hospital. The level 3 hospital and the hospital which is not ranked require a professional pharmacist who has at least a high school degree.
2. Position and tasks:
a. Inspect the regulations on pharmacy at the Department of Pharmacy, clinical departments and Hospital Pharmacy.
b. Regularly update the documents which specify the regulations on specialized management, provide consulting advices for the Dean to send the dissemination plan to the Director of the hospital, and implement these regulations at all departments in the hospital.
c. Provide sufficient drugs.
d. Carry out periodical inspection for the maintenance, management and provision of drugs at the Department of Pharmacy.
dd. Inspect the use and maintenance of drugs from the emergency cabinets at all clinical departments.
e. Test and control the quality of drugs (if the hospital does not assign one department to carry out the test, then after preparation, the specimen must be sent to the competent authority for examination).
g. Carry out other tasks assigned by the Dean of the Department of Pharmacy.
h. Take responsibility before the Dean for their assigned tasks.
Article 9. Requirements, position and tasks of the Pharmacist in charge of the drug storage facility
1. Education requirement: The pharmacist storing addictive drugs must have at least a bachelor degree or a high school degree and must be authorized according to the regulations; the pharmacist storing other drugs must have at least a high school degree.
2. Position and tasks:
a. Shall fully implement the “Good Storage Practices” principle in order to ensure safety for the storage facility.
b. Guide and assign the employees working in the storage facility to implement the regulation of such facility and of the Department of Pharmacy.
c. Strictly inspect and monitor the import and export of drugs according to the regulations of the Department of Pharmacy, and regularly or surprisingly report the provision activities of the storage facility to the Dean.
d. Participate in conducting scientific research and provide guidelines and professional trainings for the employees of the department, as well as other employees as assigned.
dd. Carry out other tasks assigned by the Dean of the Department of Pharmacy.
e. Take responsibility before the Dean for the assigned tasks.
Article 10. Requirements, position and tasks of the pharmaceutical statistician
1. A pharmaceutical statistician is required to be educated in both statistics and pharmacy.
2. Position and tasks:
a. Monitor and collecting accurate data of the drugs imported to the Department of Pharmacy and the drugs provided for outpatients and inpatients and for other surprise demands.
b. Report the statistical data as required by the Director of the hospital or the Dean of the Department of Pharmacy. Take responsibility before the Dean for the assigned tasks.
c. Make an annual report on the activities of the Department of Pharmacy, the use of drugs and chemicals (preparation, antiseptic) and medical materials (if any) in the hospital (using form No. 3, 4, 5, 6) and send such report to the Department of Health and Ministry of Health (Agency of Health Examination and Treatment, Department of Traditional Medicine, regarding the Traditional Medicine Hospitals) before October 15 every year (data of one year shall be collected from October 01 to September 30 of the following year), as well as a surprise report if being required.
d. Carry out other tasks as assigned by the Dean of Department of Pharmacy.
Article 11. Requirements, position and tasks of the clinical pharmacist
1. Education requirement: must be a pharmacist with at least a bachelor degree.
2. Position and tasks:
a. Be responsible for the drugs information of the hospital, promote the networking of monitoring, supervising and reporting the side effects of drugs and the medicine safety activities.
b. Provide instruction for the Drug and Treatment Council, medical employees and patients to safely and reasonably use drugs.
c. Participate in monitoring, inspecting and supervising the prescription of drugs for inpatients and outpatients, in order to promote a safe, reasonable and effective use of drugs.
d. Provide guidelines and inspect the use of drugs in the hospital; be responsible for the calculation and adjustment of dosage for patients in need; can consider changing drugs (if the storage facility of Department of Pharmacy runs out of drugs and chemical) with similar drugs and report to the clinical departments about such change to receive an agreement from them.
dd. Participate in scientific research and provide specialized trainings for the employees in the department, as well as other employees as assigned.
e. Carry out other tasks assigned by the Dean of the Department of Pharmacy.
g. Take responsibility before the Dean for the assigned tasks.
Article 12. Requirements, position and tasks of the medicine maker (if any medicinal preparation is carried out)
1. Education requirement: must be a pharmacist with at least a bachelor degree to work in the hospital having activities in preparing medicines and addictive drugs for the pediatric and oncology departments; the medicine maker must be a pharmacist with at least a high school degree to work in other departments; the pharmacist who participates in preparing radioactive drugs must process a Radiation Therapy Practice Certificate.
2. Position and tasks:
a. Implement the regulations on pharmaceutical activities and infection control activities.
b. Prepare medicines in accordance with the approved technical process and the list of drugs permitted to be prepared in the hospital.
c. Timely prepare and provide emergency drugs with good quality. Also, pay high attention while preparing drugs for children (make small doses, prepare injectable drugs) and cancer drugs.
d. Control and cooperate with assigned employees from different units, departments or nuclear medicine centers and oncology centers in preparing and using radioactive medicines and cancer chemicals, with the aim to ensure safety for patients, medical employees and the environment.
dd. Participate in scientific research and provide guidelines and specialized trainings for the employees in the department, as well as other employees as assigned.
e. Carry out other tasks assigned by the Dean of Department of Pharmacy.
g. Take responsibility before the Dean for the assigned tasks.
Article 13. Positions and tasks of other employees
Carry out assigned tasks and take responsibility before the Dean of Department of Pharmacy.
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