Chapter III
REVENUE SOURCES, MANAGEMENT AND USE OF FEES OF POSTING PROCUREMENT INFORMATION AND E-SELECTION OF PREFERRED BIDDERS
Section 1. PRINCIPLES OF COLLECTION AND REVENUE SOURCES
Article 23. Collection and spending principles
1. The Center and VPPR Journal are responsible for collecting, managing and using revenues from fees for posting of online procurement information and e-selection of preferred bidders as prescribed in this Circular to ensure the operation of the System and VPPR Journal in accordance with regulations.
2. The revenue from fees for posting procurement online and e-selection of preferred bidders must be sufficient to cover reasonable costs incurred in performance of the following tasks:
a) Posting procurement information on the System, VPPR Journal;
b) Conduct e-selection of preferred bidders.
3. State budget sources may not be used to perform the tasks specified in Clause 2 of this Article.
Article 24. Types of fees and amounts thereof
1. Fees for posting procurement information:
a) Fee for posting invitation for expression of interest, invitation for prequalification: VND 330,000/package/language (VAT included);
b) Fee for posting notice of proposed procurement: VND 165,000/package/language (VAT included);
c) Fee for posting invitation for bid: VND 330,000/package/language (VAT included);
d) Fee for posting shortlist: VND 165,000/package/language (VAT included);
2. Fees for e-selection of preferred bidders:
a) Fee for registering to join the System: VND 550,000 (VAT included), which includes the fee for maintaining the names and qualifications documentation of bidders and investors on the System up to the last day of the registration year;
b) Fee for maintaining the name and qualifications documentation of the bidder and investor on the System: VND 550,000/year (VAT included);
c) Fee for submitting bid: VND 330,000/package/language (VAT included);
d) Fee for submitting proposal: VND 220,000/package/language (VAT included).
3. In case it is necessary to resume the participation in the System according to the provisions of Point g, Clause 2, Article 6 of this Circular, the bidder or investor must pay all debts (if any) according to the provisions of Clause 2, from the time when the debts arise to the time when a written request to terminate or suspend participation in the System is made.
Article 25. Collection and transfer of fees
1. For fees for posting procurement information:
a) The VPPR Journal shall collect the fees for posting procurement information as prescribed in Clause 1 Article 24 hereof. The collecting account is the VND account of the VPPR Journal opened by at a commercial bank. The amount of fees for posting procurement information is partly transferred to the Center by the VPPR Journal under the decision of the Minister of Planning and Investment to compensate for the upgrade and operation of the System to ensure the system operates continuously and stably, the rest is used to perform the function of posting procurement information on the VPPR Journal.
b) The procuring entity shall pay a fee for posting procurement information as prescribed in Clause 1 Article 24 of this Circular within 2 working days from the date of self-posting of information on the System.
2. For fees for e-selection of preferred bidders:
a) The Center shall collect fees for e-selection of preferred bidders specified in Clause 2, Article 24 of this Circular. The collecting account is the VND account of the Center opened by at a commercial bank.
b) The bidder shall pay fees for e-selection of preferred bidders as specified in Clause 2, Article 24 of this Circular as follows:
- For fee for registration to join the System, payment is made at the time of registration on the System;
- For fee for maintaining names and qualification documentation of bidders and investors on the System, the payment deadline is the first quarter of each year except for the year of registration on the System;
- For fee for submission of bids or proposals, the payment deadline is 02 working days from the date of bid opening.
Section 2. MANAGEMENT AND USE OF FEES FOR POSTING PROCUREMENT INFORMATION AND E-SELECTION OF PREFERRED BIDDERS
Article 26. Expenditures set aside from fees for posting procurement information and e-selection of preferred bidders
1. Expenditure on performance of obligations to the state budget.
2. Expenditures on posting procurement information on VPPR Journal, including:
a) Expenditure on printing expenditure;
b) Expenditure on delivery and publishing nationwide;
c) Expenditures paid to individuals directly participating in the posting of procurement information, including: salaries, allowances and other valid payments to employees as prescribed by law;
d) Expenditure on stationery, office supplies, communications, electricity, water, information technology application and outsourcing services serving procurement information posting;
dd) Expenditure on regular procurement, maintenance and repair, overhaul, warranty, maintenance and upgrade of the system of assets, machinery and equipment in service of the posting of procurement information;
e) Expenditure on organizing and managing activities of posting and publishing procurement information;
g) Other expenditures directly serving the posting of procurement information.
3. Expenditure on posting procurement information on the System.
4. Expenditures on e-selection of preferred bidders include:
a) Expenditure on organization of management, operation and development of the System;
b) Expenditure on providing instructions and assistance to the System's users;
c) Expenditure on communications and international cooperation on e-bidding;
d) Expenditure on activities related to the receipt and processing of applications for participation in the System, application of information technology in database management;
dd) Other expenditures directly serving the online posting of procurement information and e-selection of preferred bidders.
5. The distribution of financial performance shall be carried out following autonomy mechanism as per the law.
Article 27. Making and approving plan for collection and spending
1. Making and approving plan:
a) Annually, the Center and VPPR Journal shall make a plan for collection and spending related to the posting of procurement information and e-selection of preferred bidders according to the contents in Appendix II hereto, and then incorporate into the estimate of the Procurement Management Agency for submitting to the Ministry of Planning and Investment for approval;
b) The plan for spending related to the posting of procurement information and e-selection of preferred bidders shall comply with the current financial standards, norms and regimes.
2. Adjustment of plan:
In the course of implementation, when tasks arise, the Procurement Management Department is allowed to actively adjust the expenditures specified in Part B, Appendix II to this Circular and take responsibility for the adjustment within the plan year. Adjustments can only be made in the fourth quarter of the plan year.
3. Final statement of revenues and expenditures:
Annually, the Center and VPPR Journal are responsible for making the final statement of revenues and expenditures according to the contents in Appendix III to this Circular and consolidating them into the final statement of annual operating expenditures of the Procurement Management Agency and submitting it to the Ministry of Planning and Investment for approval.
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